Virtual Assistant: Provider Operations Coordinator

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Legion HealthMental Health Care

Fully remote, 1:00 PM to 9:30 PM Central Time (or 8:00am - 5:00pm US Central Time)ContractMiddle

Salary5 - 15 USD per hour

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Job Details

2+ years of experience in healthcare operations, recruiting coordination, provider onboarding, payroll support, or HR administration.
Strong proficiency with spreadsheets, trackers, and checklists.
Excellent attention to detail with names, dates, pay periods, and status fields.
Clear and professional written English communication skills.
Experience in following up with clinicians and internal teammates.
Proven ability to move quickly and accurately in a fast-moving environment.
Proactive mindset regarding identifying missing information.
Ability to handle sensitive healthcare and payroll information with confidentiality.
Understanding of HIPAA compliance.
Experience with Google Sheets, Slack, Ashby (or other ATS), Healthie (or other EHR), Looker Studio, and Stripe is preferred.
Experience supporting clinicians, healthcare providers, contractors, or remote teams is preferred.

Manage provider recruiting coordination, including candidate tracking, interview scheduling, and application follow-ups.
Support provider onboarding by collecting documents, tracking checklists, and coordinating internal handoffs.
Maintain provider operations trackers including rosters, onboarding status, and credentialing or payer status.
Support weekly payroll preparation by gathering inputs, reviewing visit counts, and validating payroll trackers.
Communicate professionally with providers through Slack, email, and internal systems.
Coordinate across recruiting, credentialing, clinical operations, billing, and payroll departments.
Document processes and improve SOPs to enhance workflow efficiency.

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