Administrative Business Partner II (Legal & Compliance)

View full description

Requirements:

• 6+ years of experience, ideally supporting a VP-level executive.
• Proficiency in gSuite, Slack, Workday, Expensify, MS Office Suite.
• Excellent written, verbal, and interpersonal skills.
• Strong organizational and planning skills with an ability to multitask and prioritize effectively in a fast-paced environment.
• A proactive and problem-solving mindset with a strong sense of ownership.
• Collaborative attitude and willingness to assist where needed to ensure the success of team and organization.
• Data-driven and analytical thinker who can move quickly and make confident, independent decisions.
• Ability to navigate ambiguity and take initiative with minimal oversight.
• Experience managing tight deadlines and adapting to change.
• Exceptional attention to detail, decision quality, professionalism, discretion, and judgment.
• Bachelor’s degree in a relevant field such as Communications, Business, HR or equivalent experience.

Responsibilities:

• Be a thought partner to the leaders by offering insights into their teams and actively seeking solutions to challenges.
• Manage complex calendaring with minimal direction; prioritize and make calendaring decisions based on business need using independent judgment.
• Take charge of the leader's employee morale, recognition and travel budgets and coordinate events, including budget management, vendor selection, event planning, and end-to-end operations for both virtual and in-person events.
• Ensure all org communications channels are up to date.
• Manage VP executive's operational projects, initiatives, and workstreams. Creates presentations, cascades information, attends meetings, tracks project progress and action items, and resolves bottlenecks. Identifies and drives process improvements to enhance effectiveness. Assesses and optimizes systems and processes to enhance organization-wide effectiveness.
• Draft and coordinate communications such as emails to the organization, including updates, newsletters, and talking points.
• Lead the coordination and execution of OKR and planning cycles — keeping the process smooth, timely, and aligned with company goals.
• Anticipate needs, solve problems proactively, and constantly look for ways to maximize efficiency and impact.
• Support executive meeting preparation, including agendas, organizing content, tracking and action items and driving accountability.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Book complex travel arrangements and complete expense reports.
• Coordinate onboarding plan for executive's new hires and schedule training and meet & greets.
• Create, process and reconcile purchase orders and expense reports for the executives/senior leader and work with accounting to address any discrepancies. Own relationships with vendors to manage renewals and invoices.
• Provide in-person support for events and meetings, as necessary.
• Assist with special projects and provide ad-hoc support as needed.