Virtual Assistant/Executive Assistant to the CEO (006-00132)

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Requirements:

• Has at least 3 years of experience in executive assistance
• Meticulously organised with the ability to handle fast-moving priorities
• Strong written and verbal communication skills in English
• Discreet, professional, and capable of handling sensitive information
• Confident managing multiple projects and deadlines independently
• Excellent problem solver with initiative, foresight, and follow-through
• A keen eye for detail and a creative mindset
• Passionate about growing within a values-driven, creative company
• Open to continuous learning and excited to embrace new challenges
• Strong proficiency in Microsoft Excel and PowerPoint is essential for data handling, reports, and presentations
• Maintain hyper-organisation of digital files, records, project trackers, and schedules
• Comfortable using Google Workspace (Docs, Sheets, Gmail, Calendar)
• Canva or basic visual design tools are a bonus but not required

Responsibilities:

• Manage the CEO’s calendar, inbox, and communications with precision and confidentiality
• Schedule meetings, calls, and appointments, ensuring the CEO’s time is protected and prioritised
• Prepare documents, meeting agendas, briefing notes, and action item summaries for the CEO
• Anticipate the CEO’s needs and take initiative to streamline tasks and reduce admin workload
• Support the CEO across day-to-day operational, strategic, and creative initiatives
• Prepare client proposals, sales documents, and presentations with a high level of accuracy and polish
• Enter client and project data into internal systems and keep records up to date
• Create and process quotes, and transition approved projects into production workflows
• Prepare clear and concise briefs for the production team, ensuring creative alignment
• Coordinate timelines and tasks across teams to meet deadlines and ensure consistent progress
• Take ownership of client projects and guide them through the production process with professionalism
• Build strong, trusted relationships with clients through clear and timely communication
• As the business grows, step into a leadership role by guiding new offshore staff and contributing to team management
• Represent Bleo’s standards of quality, creativity, and client care in all communications
• Contribute ideas, concepts, and feedback on creative projects
• Help shape the direction and aesthetic of campaigns and content
• Participate in brainstorming, ideation, and storyboarding processes to elevate creative outcomes
• Engage with social media platforms to help amplify project reach and support audience growth
• Assist with content coordination, posting schedules, and brand storytelling when required