Operations Coordinator for Industrial AI and Manufacturing Tech Company

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Requirements:

• Manage tasks, track deliverables, and work across teams.
• Research hardware specs and liaise with vendors (no AI or coding needed).
• Worked with technical, deployment, or engineering teams.
• Keep stakeholders informed and manage documentation.
• Familiarity with JIRA for tracking and spreadsheets for data management.
• Adjust hours based on executive travel and time zones.
• Track deadlines, follow up on tasks, and ensure accuracy.

Responsibilities:

• Manage calendars, schedule meetings, and track follow-ups.
• Organize documentation for operational and technical initiatives.
• Identify suppliers, gather quotes, and compare procurement options.
• Compile vendor details, including pricing and product specs.
• Track customer inquiries and ensure timely follow-ups.
• Assist in gathering technical requirements for integrations.
• Collect and compare pricing for technical components.
• Assist in preparing quotes and managing order records.
• Organize contracts, NDAs, and vendor agreements.
• Monitor contract renewals and maintain digital records.
• Coordinate product testing, deployments, and milestone tracking.
• Prepare reports summarizing research and operational updates.