Accounts Payable Associate

View full description

Requirements:

• High school diploma required (Accounting or Business-related degree preferred).
• 2 years of experience in Accounts Payable or a role involving similar financial operations.
• Proficiency in data entry and financial systems (experience with NetSuite is a plus!).
• Strong ability to identify discrepancies, verify information, and ensure financial accuracy.
• Excellent written and verbal communication skills with a high level of proficiency in English to interact effectively with vendors and internal teams.
• Proactive mindset with a strong ability to troubleshoot and resolve payment-related issues efficiently.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment.
• Positive attitude with a collaborative approach to working with cross-functional teams.

Responsibilities:

• Accurately verify and approve invoices before payment, ensuring correct pricing and adherence to company policies.
• Collaborate with internal teams and vendors to resolve discrepancies between invoices, purchase orders (POs), and item receipts.
• Prepare and process payments on time, ensuring vendors receive accurate amounts while maximizing early payment discounts.
• Track and apply vendor credits for open balances, returns, rebalances, and warranties, ensuring all accounts remain up to date.
• Establish and maintain strong relationships with suppliers to facilitate smooth and efficient financial transactions.
• Conduct monthly reviews of vendor statements to identify and resolve outstanding balances or discrepancies.
• Input and maintain accurate financial records using NetSuite, ensuring data integrity and compliance with accounting standards.
• Respond to vendor and co-worker inquiries in a timely and professional manner, providing clarity and solutions as needed.