Secretary (RVAPH)

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Requirements:

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and work independently with minimal supervision.
• Experience in administrative support, project management, or a related role is a plus.
• Proficiency in office tools like email platforms, document management systems, and task management software.

Responsibilities:

• Monitor and manage inbox, files, and communications, ensuring timely responses and follow-ups.
• Help triage emails and messages, prioritizing important tasks and organizing information effectively.
• Track ongoing projects, ensuring deadlines are met and nothing falls through the cracks.
• Assist in onboarding new projects by gathering necessary information and setting up processes.
• Prepare key project details before calls to ensure smooth and informed discussions.
• Take comprehensive notes during calls, summarizing main points, action items, responsibilities, and deadlines.
• Coordinate with team members and stakeholders to follow up on pending tasks and project updates.
• Maintain organized records of communications, meetings, and project details.
• Provide general administrative support, including scheduling, document management, and task coordination.