Executive Assistant with Construction Industry Background
W
WingConstruction
US, US work hoursFull-TimeExecutive
Salary880 - 1455 USD per month
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Job Details
- Languages
- English
- Experience
- 3+ years
- Required Skills
- Project ManagementMicrosoft Office SuiteMS OfficeCommunication SkillsProblem SolvingAttention to detailOrganizational skillsTime ManagementWritten communicationExcellent communication skills
Requirements
- Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
- Bachelor’s degree in Business Administration or related field preferred.
- At least 3 years of experience as an executive assistant or in a similar administrative role.
- Familiarity with the construction industry and its operations is highly desirable.
- Strong organizational and time-management skills.
- Excellent English communication skills (Reading, Writing, Speaking).
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.
- Ability to work independently and handle multiple tasks with a high degree of accuracy.
- High attention to detail and problem-solving skills.
- Tech-savvy with knowledge of cloud-based systems and virtual communication tools.
Responsibilities
- Manage and coordinate executive calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations specific to construction projects.
- Handle confidential information with discretion, ensuring compliance with industry regulations.
- Assist in organizing and maintaining project documentation, contracts, and permits.
- Coordinate communication between executives, clients, subcontractors, and on-site teams.
- Monitor project timelines and deliverables, providing updates to executives as needed.
- Conduct research related to construction materials, vendors, and industry best practices.
- Manage expense reports and assist in budget tracking for construction projects.
- Organize and maintain the executive’s filing system, both electronic and physical.
- Perform general administrative tasks to support the executive team.
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