Executive Assistant with bookkeeping/payroll experience

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Requirements:

• Must have experience in US payroll, tax compliance, and bookkeeping.
• Strong understanding of EU payroll structures and financial reporting.
• Proficiency in QuickBooks, Xero, Gusto, ADP, or similar payroll tools.
• Exceptional attention to detail with a structured, organized workflow.
• High-level proficiency in Google Workspace, Slack, and project management tools.

Responsibilities:

• Manage scheduling, calendar coordination, and executive correspondence.
• Organize travel arrangements, accommodations, and executive logistics.
• Draft reports, presentations, and key business documents.
• Maintain discretion in handling sensitive information.
• Manage US payroll, tax filings, and financial reporting.
• Ensure compliance with US and EU bookkeeping standards.
• Process expense tracking, invoicing, and financial reconciliations.
• Coordinate with external accountants, tax advisors, and auditors.
• Streamline internal administrative and financial processes.
• Implement automation tools for payroll, tax reporting, and financial tracking.
• Coordinate special projects and ensure smooth executive operations.