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FF&E Procurement & Purchasing Junior Manager
Posted 22 days agoViewed
💎 Seniority level: Junior, 3 years
📍 Location: Colombia, Mexico, Argentina, Brazil, Spain
🏢 Company: Utopia👥 11-50💰 Seed over 5 years agoArtFilmFilm Distribution
🗣️ Languages: English, Spanish
⏳ Experience: 3 years
Requirements:
- Bachelor’s Degree in Interior Design, Architecture, Supply Chain or Logistic
- Advanced/fluent in English
- Advanced/fluent in Spanish
- Minimum of 3 years experience within a procurement agency or design studio in a similar role
- Experience dealing with global projects and suppliers
- Experience in establishing and executing new processes
- Experience in preparing O&M Manuals for Hospitality projects
Responsibilities:
- Maintain FF&E budgets
- Oversee project procurement, supply chain, logistics and project installations
- Orchestrate relationships with top-tier suppliers / manufacturers
- Spearhead cost-effective procurement strategies
- Responsible for ordering, administration and supply procurement of the FF&E, OS&E, design and supply within the team
- Collaborate with Sr. FF&E Procurement Manager, Architects and Senior FF&E/Interior Designer to ascertain the timeline, budget and deadlines of the project
- Assist the FF&E/Interior Designer with sourcing all the information necessary to complete the detailed specification document
- Work with the design team to build the initial procurement schedule based on the review of layouts, renderings & specifications of the project
- Responsible for the compilation of the procurement budget and coordinating all documentation ensuring all document standards are met
- Organize the purchasing schedule, liaising with the Sr. Procurement and Project managers to ensure all project milestones are reached
- Working closely with the Finance team to raise Funding Requests, produce purchase orders and pay proforma invoices in timely manner
- Receive, approve and pass invoices for payment and log on procurement schedule
- Liaise with suppliers across the globe to obtain quotes and discuss terms of service
- To work within set budgets and timeframes, ensuring items meet the required specification and can be delivered on time
- Liaise with internal teams and contractors to organize FF&E logistics and installation
- Quality control
- Ensure all supplier contacts are up to date
- Carry out existing supplier reviews & new supplier visits in order to provide a list of approved suppliers to consideration on projects
- Maintain accurate procurement & budget records & collate information for a weekly procurement review
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