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HR Compliance Administrator
Posted 24 days agoViewed
💎 Seniority level: Junior, 1+ years
📍 Location: South Africa, UK Hours
🔍 Industry: Recruitment
🏢 Company: Kupa Global
⏳ Experience: 1+ years
Requirements:
- Bachelor’s degree in Law, Business Administration, or a related field.
- Experience in contract review and/or management
- Minimum of 1 years’ experience in compliance and administration, preferably within a recruitment environment.
- Excellent commercial acumen with the ability to assess risks and opportunities in contractual agreements.
- Proficiency in using and managing CRM systems (ideally Bullhorn) and project management systems (ideally ClickUp)
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication skills.
Responsibilities:
- Act as a primary point of contact for the sales team regarding contractual issues and queries, providing guidance and support.
- Review, analyze, and escalate client contracts to the compliance manager, ensuring alignment with company policies and risk management frameworks.
- Apply commercial acumen to identify potential risks and opportunities within contracts across the client portfolio.
- Maintain accurate records of all contracts, ensuring they are stored and managed in accordance with data protection regulations.
- Conduct quarterly audits of all compliance documents, including contractor files, client contracts, and internal policies, to ensure adherence to regulations.
- Manage the end-to-end onboarding process for contractors, ensuring compliance with all relevant legislation and company policies.
- Conduct thorough vetting of contractors, including background checks, reference verification, and right-to-work checks.
- Oversee the deployment process, ensuring contractors meet client-specific compliance requirements.
- Assist in the management of the time sheeting system operation and ensure compliance within the system.
- Monitor contractor timesheet submissions and identify outstanding submissions.
- Provide monthly updates to the sales team and directors regarding outstanding timesheets, including detailed lists of contractors and clients affected.
- Maintain and regularly update the CRM system (e.g., Bullhorn) and project management system (e.g., ClickUp) with accurate and current data.
- Action change requests within Bullhorn, ensuring accurate and timely updates to contractor and client information.
- Identify and suggest improvements to system workflows and functionalities to enhance efficiency and compliance.
- Generate weekly reports for the Compliance Manager, based on data extracted from the CRM and project management systems.
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