Operations Administrator

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Requirements:

• Bachelor’s degree in Business Administration, Real Estate, or a related field preferred.
• 2+ years of experience in operations, administration, or property management.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software (e.g., Yardi, AppFolio).
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.
• Knowledge of Chicago real estate regulations and compliance is a plus.

Responsibilities:

• Manage day-to-day administrative tasks, including correspondence, scheduling, and documentation.
• Maintain and organize property records, contracts, and compliance documents.
• Prepare and distribute operational reports, meeting agendas, and minutes.
• Serve as the primary point of contact for vendors, contractors, and service providers.
• Coordinate property maintenance requests and ensure timely resolution of tenant issues.
• Assist in the onboarding of new properties, ensuring all operational systems are in place.
• Track and process invoices, vendor payments, and expense reports.
• Support budget preparation and monitor operational expenses.
• Collaborate with the accounting team to ensure accurate financial reporting.
• Ensure adherence to local, state, and federal regulations for property operations.
• Maintain and update lease agreements, insurance records, and other critical documents.
• Act as a liaison between property managers, tenants, and leadership.
• Support internal teams with project coordination and cross-departmental initiatives.
• Ensure clear and timely communication regarding operational updates.