Purchasing Assistant

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Requirements:

• Proven experience in purchasing, procurement, or a related field is a plus.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to analyze data and make informed purchasing decisions.
• Proficiency with Microsoft Office Suite (Excel, Word) and other office software.
• Basic knowledge of purchasing software or ERP systems (e.g., SAP, Oracle) is a plus.
• Attention to detail and accuracy in handling data and processing orders.
• Strong negotiation skills and ability to build relationships with suppliers.
• Ability to work well under pressure and meet deadlines.
• Team player with a positive attitude.

Responsibilities:

• Assist in sourcing, negotiating, and purchasing goods and services required for operations.
• Research and evaluate potential suppliers, ensuring they meet quality standards and cost requirements.
• Maintain and update records of purchase orders, invoices, and contracts.
• Track inventory levels and coordinate restocking of products or materials as needed.
• Assist in preparing purchase orders and issuing them to suppliers.
• Monitor supplier performance, ensuring timely deliveries and compliance with agreements.
• Process and resolve discrepancies related to invoices, purchase orders, and delivery issues.
• Liaise with internal departments to understand purchasing needs and requirements.
• Maintain accurate records of purchases and pricing for budget tracking and reporting purposes.
• Collaborate with the finance department to ensure proper handling of payments and invoices.
• Support the purchasing team with administrative tasks such as filing, documentation, and data entry.
• Stay updated on industry trends, pricing, and supply chain issues.