Executive Assistant - Inbox and Calendar Management
New
F
FreedUpReal estate
Mexico. Brazil. Colombia; Remote, LATAM, consistent overlap during US business hoursPart-TimeExecutive
Salary600 to 800 USD per month (depends on experience)
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Job Details
- Languages
- Excellent written and spoken English.
- Experience
- At least 3 years of experience as an Executive Assistant or in a similar executive support role
- Required Skills
- Written communication
Requirements
- At least 3 years of experience as an Executive Assistant or in a similar executive support role.
- Experience working with US-based executives or companies.
- Excellent written and spoken English.
- Consistent overlap during US business hours.
- Reliable high-speed internet and a quiet home office setup.
- Use strong judgment to identify what is urgent and act proactively.
- Maintain high discretion with financial, legal, and tenant information.
- Nice to have: experience in real estate, property management, multifamily, acquisitions, or development.
- Nice to have: experience with lenders, lawyers, insurance claims, or accounting teams.
- Nice to have: familiarity with AppFolio, Yardi, or Buildium.
Responsibilities
- Review incoming email daily, then sort, prioritize, and act on it.
- Respond to routine and administrative emails on the executive’s behalf, in his voice.
- Draft replies for messages that need the executive’s input or approval.
- Track open email threads and follow up.
- Route urgent messages to the executive and other items to staff as appropriate.
- Learn key contacts and flag time-sensitive financing, legal, and insurance matters.
- Set up and manage the executive’s calendar, booking link, and scheduling rules.
- Schedule calls and meetings with lenders, lawyers, brokers, contractors, and internal staff.
- Hold regular check-ins and build and maintain a playbook of routing rules, contacts, and recurring processes.
- Spot recurring time drains and propose practical fixes.
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