Accounts Payable & Team Operations Supervisor
New
M
MasterClassAccounts payable
Source API remote eligibility restrictions: Philippines, Available to work standard US Pacific Standard Time (PST) business hoursFull-TimeManager
Salary not disclosed
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Job Details
- Languages
- Full English fluency (written and spoken)
- Experience
- 4–7 years of accounts payable experience, with at least 2 years in a supervisory or team lead capacity
- Required Skills
- Google Sheets
Requirements
- Have 4–7 years of accounts payable experience, including at least 2 years in a supervisory or team lead capacity.
- Be fluent in English, both written and spoken.
- Be available to work standard US Pacific Standard Time business hours.
- Have hands-on experience with Coupa.
- Be proficient in Google Sheets, including advanced functions, pivot tables, and data management.
- Have working knowledge of Claude or similar AI tools and the ability to apply them to AP workflows, reporting, and communications.
- Have experience managing the full 1099 reporting cycle, including TIN validation, threshold tracking, and IRS submission.
- Be familiar with audit support processes, including documentation preparation, sample pulls, and control testing.
- Have experience coordinating with cross-functional finance teams such as AR and G/L, including escalation and issue resolution.
- Demonstrate experience managing team schedules, holidays, and operational coverage planning.
- Have organizational and people skills, including experience planning team events and building remote team culture.
Responsibilities
- Oversee the end-to-end AP process, including invoice receipt, coding, approval workflows, and payment execution across multiple currencies and vendors.
- Manage vendor relationships, resolve escalated disputes, and maintain accurate vendor records.
- Coordinate month-end and year-end close activities with the corporate finance team, including accruals and reconciliations.
- Own the annual 1099 filing process, including vendor classification, data validation, threshold monitoring, and submission.
- Identify AP workflow inefficiencies and champion automation using Coupa and AI tools.
- Build and maintain AP reporting dashboards and operational trackers in Google Sheets.
- Prepare audit documentation, transaction samples, and responses to auditor inquiries; maintain audit-ready records.
- Coordinate escalations and communication between the Philippines team and US counterparts, and collaborate with AR and G/L teams.
- Supervise and mentor AP specialists, manage schedules and workload distribution, and organize team meetings and events.
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