Transactions Specialist
New
E
eXp RealtyReal estate
This role is work-from-anywhere in Spain.Full-TimeJunior
Salary not disclosed
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Job Details
- Experience
- 1+ years of experience in real estate transaction processing, transaction coordination or real estate operations.
- Required Skills
- Microsoft ExcelHubSpotGoogle SheetsGoogle Workspace
Requirements
- Have at least 1 year of experience in real estate transaction processing, transaction coordination or real estate operations.
- Understand Spanish real estate transaction processes and associated legal documentation.
- Be familiar with Spanish real estate laws, tax regulations and local transaction requirements.
- Have experience reviewing real estate documentation, including Contratos de Arras, reservation agreements, listing agreements and Notas Simples.
- Know applicable local real estate compliance requirements and regulatory guidelines.
- Be proficient with CRM platforms and real estate transaction management systems.
- Have experience with Google Workspace, particularly Google Sheets, and Microsoft Excel.
- Be able to manage multiple transactions, meet deadlines and maintain accuracy under pressure.
- Handle confidential transaction and financial information responsibly.
- Work independently, follow established processes, and identify, escalate and resolve transaction-related issues.
Responsibilities
- Manage real estate transactions from initial contract documentation through closing.
- Review and organize transaction files, including Contratos de Arras, reservation agreements, listing agreements and Notas Simples.
- Maintain accurate transaction information in CRM and transaction management platforms, and follow up on missing documents.
- Monitor commission payments, prepare invoices and maintain transaction-related financial records.
- Coordinate transaction documentation with legal professionals, notaries and other external parties.
- Monitor closing dates and outstanding tasks, and prepare weekly and monthly reports.
- Identify and escalate documentation, compliance and transaction issues to agents and the Managing Broker.
- Guide and train agents on local transaction platforms, documentation requirements and procedures.
- Respond to HubSpot tickets and support transaction inquiries and monthly newsletter preparation.
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