Project Manager (Corporate Event & Experiences Planner)
New
F
FIRSTCorporate events
Remote but must live in San Francisco Bay area of CA.Full-TimeManager
SalaryThe base pay for this position ranges from $77,518 – $100,774. This role is also eligible for an annual discretionary bonus.
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Job Details
- Experience
- 5–7+ years’ event management experience
- Required Skills
- Project ManagementMicrosoft ExcelBudget managementPowerPoint
Requirements
- Have 5–7+ years of event management experience, preferably in a corporate or financial environment.
- Bring experience in event, conference, meeting, and production management, including executive events, receptions, dinners, meetings, and multi-day events.
- Have experience working with and managing senior clients.
- Be proficient with Microsoft Office applications, including PowerPoint and Excel.
- Demonstrate project management skills and the ability to manage multiple projects and meet deadlines under pressure.
- Be willing to travel to locations for site visits and onsite event management.
- Demonstrate leadership, influencing, negotiation, and decision-making skills.
- Bring strong client management, oral communication, and written communication skills.
- Webex and Zoom experience is a plus.
- Experience with large and complex databases and Cvent is preferred.
- Have knowledge of venues and suppliers in key U.S. cities.
Responsibilities
- Plan and execute multiple events throughout their full lifecycle in virtual, in-person, and hybrid formats.
- Develop and manage budgets, expenses, invoices, reconciliations, and final financial reports.
- Source and negotiate venues and suppliers, and manage related contracts.
- Coordinate registration, catering, transportation, accommodations, entertainment, gifts, audiovisual needs, webcasts, staging, and speakers.
- Coordinate event deliverables with internal marketing, production, event technology, data, legal, and compliance partners.
- Manage virtual event platforms, timelines, invitations, and communications with attendees, suppliers, and stakeholders.
- Travel for site inspections and onsite event management, coordinating logistics and onsite teams.
- Complete post-event wrap-ups, including attendee and budget reconciliation, observations, and client debriefs.
- Share best practices and knowledge of suppliers, services, and venues.
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