Senior Associate, Proposal Project Manager
New
J
JobgetherBenefits and insurance
Fully remote position open to candidates in any U.S. state.Full-TimeSenior
SalaryAnnual base salary: $75,000–$85,000, depending on experience, skills, qualifications, and job location. Annual discretionary bonus: Eligible for consideration under the employer's discretionary bonus program. Potential incentive compensation: Additional participation in an incentive program may be available, subject to applicable eligibility criteria.
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Job Details
- Experience
- At least 5 years of progressive experience in proposal management, RFP project management, project management, business operations, sales enablement, or a related field.
- Required Skills
- Project ManagementMicrosoft OfficeRisk Management
Requirements
- Have a bachelor's degree or equivalent professional experience.
- Bring at least 5 years of progressive experience in proposal management, RFP project management, project management, business operations, sales enablement, or a related field.
- Have independently led complex, deadline-driven initiatives.
- Demonstrate experience managing RFPs, RFIs, DDQs, security questionnaires, proposals, or comparable client-facing deliverables in a regulated industry.
- Have knowledge of proposal-development methodologies, governance practices, review processes, and complex submissions involving senior stakeholders.
- Manage multiple complex projects, including plans, milestones, critical paths, dependencies, deliverables, review cycles, risks, and escalation plans.
- Anticipate project challenges, develop mitigation strategies, resolve obstacles, and maintain progress against demanding deadlines.
- Influence without direct authority, establish accountability, and drive alignment and decisions across organizational boundaries.
- Communicate project status, risks, decisions, and action items effectively to stakeholders at all levels.
- Demonstrate strong planning, documentation, organization, and attention to detail.
- Have experience with proposal-management platforms, project-management tools, workflow and collaboration technologies, document-management systems, and Microsoft Office applications.
Responsibilities
- Lead assigned proposal initiatives from initial intake through final submission, assessing requirements, timelines, deliverables, resources, dependencies, and review expectations.
- Develop and maintain project plans covering milestones, critical paths, responsibilities, approvals, deadlines, and communication protocols.
- Coordinate stakeholders across Sales, Underwriting, Product, Legal, Compliance, Technology, Operations, and other business functions.
- Facilitate kickoff meetings, working sessions, project reviews, and stakeholder discussions.
- Track project status, dependencies, resource constraints, and deadlines; anticipate risks and develop mitigation and recovery plans.
- Provide updates on progress, outstanding deliverables, risks, decisions, and required actions.
- Partner with proposal writers to coordinate content development, gather supporting materials, manage review cycles, and resolve feedback.
- Oversee final reviews, approvals, documentation, and submissions to ensure responses are complete, accurate, compliant, and on time.
- Maintain project records, approvals, and submission documentation in accordance with established standards and workflows.
- Use proposal-management platforms, collaboration tools, automation, and AI-enabled capabilities to improve planning, tracking, productivity, and consistency.
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