Proposal Coordinator

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Requirements:

• Post secondary education in Journalism, Communications, Project Management or related field
• 2 years of strategic writing experience (including development of proposal templates, executive summaries and technical / security specifications)
• 2 years of experience assessing, developing and managing proposals for small to medium software and services opportunities
• Advanced skills in Microsoft Word and experience with large and complex document formatting techniques
• Proficient with Microsoft Excel, Adobe Acrobat, Microsoft SharePoint, and Salesforce or other sales CRM tool

Responsibilities:

• Work with proposal managers and teams to coordinate, develop, organize, and complete professional, high-quality proposals from initiation through to production and delivery of the final product.
• Review project opportunity documents to evaluate requirements, contractual terms and conditions, and evaluation criteria for bid submission compliance.
• Compile marketing materials, prepare qualification materials, and coordinate development of graphics and page layout design.
• Work with the submission team to coordinate the flow of information to ensure internal and external deadlines are met and appropriate reviews are completed.
• Complete document formatting, editing, printing, distribution, and overall document reviews.
• Develop strong internal relationships to foster responses to requests in a timely manner, while maintaining high quality work consistent with corporate marketing, brand messaging and proposal writing standards.
• Work independently to prepare proposals for small deals, and renewals in coordination with Contracts Team.
• Implement quality control measures to ensure proposal requirements and corporate standards are met.