Assistant Property Manager (Retail - Remote)

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Requirements:

• In depth understanding of financial aspects of property performance.
• Must be customer focused.
• Must be well organized, self-starter, and able to prioritize work loads.
• Be able to plan, competency using Microsoft Office, navigating the internet, and general use of computer.
• Experience with Yardi, MRI, AVID, and Datex is beneficial

Responsibilities:

• Assist PM with preparation and submittal of Monthly/Quarterly Reports and Budgets and ensure all deadlines are met as required by client.
• Follow up with property accountants on Manual Billing Adjustments (or create the MBA’s) as needed per modifications.
• Communicate with Property Accountants and A/R person to ensure all unapplied cash is applied prior to cash cut-off to maximize Property Management fee and ensure accurate statements.
• Monthly A/R collections, debit/credit application reporting, and follow-up as directed by PM.
• Review Reconciliations with PM for approval and ensure proper mailing of year-end reconciliations.  Work with tenants on questions regarding the reconciliations once mailed and follow up on payments.
• Processing payables in a timely manner.
• Run JDE reports such as Rent Rolls, AR reports, Renewal Option reports, etc. and post as requested.  Upload or download items from Files Anywhere and the Client SharePoint Sites.
• Collection and entry of sales in the accounting system or excel spreadsheets and running the sales reports.
• Keep track of Real Estate Taxes due dates; ensure checks are processed and mailed by due dates.  Follow up to ensure payments were received and processed by the tax authorities.
• Set up new Tenant files and organize per client’s instructions including filing.
• Mailing/emailing of Tenant statements.  Assist tenants with any questions/issues regarding their statement.
• Prepare letters for new tenants such as Possession letters, Commencement Date Certification, Rent Commencement letters, etc.
• Request new vendor set up and updates.
• Assist with site visits and meet with tenants to optimize tenant satisfaction, identify any corrective maintenance, and identify safety matters.
• Assist with and coordinate tenant issues and/or maintenance calls, including entering work orders, as well as follow to ensure timely completion of repairs and preventative maintenance.
• Assist with capital projects, vendor selection, bid collection, and contract creation.
• Assist with RFPs, vendor selection, bid collection, and contract creation.
• Assist with Tenant Improvement Allowances, collecting back up information, and TIA package creation.
• Assist with monthly financial reporting
• Maintain/Update Emergency Response Manuals or create for new properties.
• Maintenance of property information spreadsheets; including tenant contact, vendor Contract Tracking, Vendor COIs, and building contacts.
• Update utility tracking reports.
• Assist with Acquisition and Disposition processes.
• Prepare and process Vendor Agreements.  Set up new vendor files and maintain as required by client.
• Tenant Insurance tracking in Excel & Jones.
• Maintain vendor COIs and follow up on those that are not correct, lacking coverage and expiring.
• Prepare incident reports and communicate with the insurance company when needed.
• Performs additional job duties as requested.