2025-0078 Support for Project Management (NS) - MON 31 Mar

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Requirements:

• Basic understanding of project management principles, methodologies, and tools.
• Familiarity with project management software such as ServiceNow, Microsoft Project, or similar tools to track resources, schedules, and milestones.
• Understanding of project life cycles and the ability to assist in the planning and execution of projects from initiation to completion.
• Strong attention to detail with the ability to manage multiple tasks simultaneously.
• Proven ability to maintain and update project schedules, resource allocations, and documentation.
• Capacity to handle and prioritize competing demands in a fast-paced environment.
• Excellent verbal and written communication skills to effectively collaborate with team members, stakeholders, and senior project managers.
• Ability to prepare and distribute meeting agendas and minutes, ensuring clarity and accuracy in communication.
• Strong interpersonal skills for coordinating with different teams and stakeholders and ensuring timely follow-ups.
• Proven ability to work collaboratively within a team, ensuring smooth coordination of project activities.
• Willingness to support technical leads and other teams to ensure project success and resolve project-related issues.
• Eagerness to learn and grow in project management, with a proactive approach to personal development and skill enhancement.
• Adaptability to changing project requirements and an evolving work environment.
• Advanced proficiency in using standard office software including Microsoft PowerPoint, Word and Excel.
• Familiarity with cloud-based platforms (e.g., Microsoft 365) and project management tools (e.g., ServiceNow, Jira) is an advantage but not mandatory.
• The candidate has strong customer relationship skills, including negotiating complex and sensitive situations under pressure.
• Full proficiency in the English language. French language proficiency is of advantage.

Responsibilities:

• Assist the senior project managers in resource planning activities, ensuring that the required personnel and resources are available for project tasks.
• Maintain and update project resources and project schedule using project management tools (e.g., ServiceNow).
• Coordinate the allocation of resources with resource managers.
• Monitor project milestones and ensure tasks are completed on time.
• Maintain project data repositories, ensuring that all project-related documents, reports, and communications are organized, up-to-date, and accessible to the project team.
• Assist in the creation of knowledge management materials to support project deliverables.
• Ensure that documentation and reports are stored in accordance with the organization’s guidelines and best practices for data governance.
• Support the senior project manager by keeping track of project issue and risk registers.
• Ensure that all project-related records are accurate, complete, and aligned with organizational standards.
• Organize and coordinate project meetings, including setting up virtual or physical meetings, sending out invitations, and preparing meeting agendas.
• Take detailed and accurate notes during meetings, capturing key points, decisions, and action items.
• Distribute meeting minutes to stakeholders and ensure that follow-ups on action items are timely.
• Assist senior project managers with project procurement activities, including initiating procurement requests, follow-up on procurement activities, creating receipts.
• Keep track of procurement-related communications and documentations
• Collaborate with Cloud Operations Centre, Project Managers, Technical Leads, and other relevant teams to ensure cohesive project management activities.
• Communicate effectively with stakeholders to understand project management requirements and address concerns.
• The contractor will be part of the project management team. Close coordination of all activities with the NCI Agency Project Manager (PM) as well as strict adherence to agreed timelines is mandatory