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Director, Executive Administration
Posted 23 days agoViewed
💎 Seniority level: Director, 10 years
📍 Location: National
💸 Salary: 125000.0 - 128405.0 USD per year
⏳ Experience: 10 years
Requirements:
- Associates or Bachelor’s Degree in Business Administration or equivalent
- Minimum of 10 years in executive administrative support positions at the highest levels of an organization
- Capable of independently managing time and tasks associated with a fast-paced organization
- Clear communication skills that support internal and external stakeholders’ understanding of complex data findings
- Proficiency with Google Suite (Gmail, Google Calendar, Google Docs, Slides, etc.)
- Proficiency with Slack and other online communication tools.
- Ability to articulately explain our work and represent the organizations to external audiences
- Exceptional writing and verbal communication skills
- A strong commitment to TSP’s mission and goals.
- A high level of emotional intelligence and people skills, with an emphasis on resilience.
- Demonstrated capacity for discretion and for handling confidential information with care.
- Proven experience managing a diverse portfolio of responsibilities with competing deadlines.
- Excellent project management abilities, including creating timelines, budgets and reports.
- Rigorous attention to detail.
- Extensive experience with online expense management software (Abacus, Bill.com etc.)
Responsibilities:
- Provide sophisticated calendar management for President by managing intricate, day-to-day scheduling for the President, coordinating professional and personal schedules.
- Maintain relationships for which the President is the primary point of contact for members of the organizations’ network, with focus on high-priority stakeholders and major gift donors and prospects.
- Serve as primary point-of-contact for internal and external constituencies on all matters pertaining to the President.
- Join meetings alongside the President as requested to assist with logistics, note taking, and strategically managing follow-up from each engagement.
- Screen and direct incoming messages, emails, and other communications, ensuring timely responses.
- Manage internal and external communication, including liaising with board members, clients, partners, and vendors.
- Oversee list of content requiring review and approval by the President, intentionally building time into the schedule for content review requested by the team and needed by the President.
- Organize and prioritize tasks, ensuring the executive’s time is spent efficiently
- Establish and maintain collaborative working relationships with members of the team, external stakeholders, consultants, board members, and other constituents.
- Proactively anticipate needs and challenges for the President, providing solutions where necessary.
- Handle urgent requests, ensuring priorities are met and no details are overlooked.
- Manage travel arrangements for the President, including flight, hotel, and transportation bookings, restaurant reservations, and other concierge services as needed, often revising itineraries as needed when plans change in real-time.
- Track and timely process President’s monthly expenses and reconciliations, including managing aspects of budgets and corporate credit card programs.
- Efficiently complete a broad variety of administrative tasks that facilitates the President’s ability to effectively lead the organizations.
- Complete additional special projects as requested by the President.
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