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Executive Virtual Assistant
Posted 5 days agoViewed
🏢 Company: Scale Virtually👥 251-500Virtual AssistantConsultingTrainingBusiness DevelopmentProfessional Services
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🔥 Executive Virtual Assistant (US Based AI and Robotics Firm)
Posted 1 day ago
🧭 Full-Time
🔍 AI and Robotics, Biotechnology
🏢 Company: Pearl👥 251-500💰 Angel about 6 years agoE-CommerceSports
- Prior experience in an Executive Assistant role supporting C-level executives or high-performance teams.
- Exceptional organizational and time management skills.
- Strong verbal and written communication, with the ability to draft high-level correspondence.
- High discretion in handling confidential information.
- Ability to anticipate needs and solve problems proactively.
- Manage calendars, schedule meetings, and optimize time efficiency for executive leadership.
- Prepare briefings, reports, and documents for high-level discussions.
- Handle confidential information with discretion.
- Maintain organization across emails, internal systems, and project tracking tools.
- Assist in drafting and reviewing communications, ensuring clarity and professionalism.
- Support hiring, onboarding, and liaise with internal teams to ensure smooth workflows.
- Arrange domestic and international travel, ensuring efficiency in logistics and accommodations.
- Plan and execute team meetings, off-sites, and industry events.
- Act as a key point of contact between executives and internal/external stakeholders.
- Support operational projects, optimizing efficiency and execution.
- Provide ad-hoc research and analytical support as needed.
Posted 1 day ago
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🔥 Executive Virtual Assistant (US Based Healthcare Firm)
Posted 1 day ago
🧭 Full-Time
🔍 Healthcare
🏢 Company: Pearl👥 251-500💰 Angel about 6 years agoE-CommerceSports
- Experience as an Executive Assistant
- Strong Calendar & Scheduling Management Skills
- Email & Communication Management
- Meeting Coordination & Documentation
- Project & Task Management
- Travel Planning Expertise
- Confidentiality & Discretion
- Handle complex scheduling for executives, optimizing time and prioritizing critical meetings.
- Coordinate internal and external appointments, ensuring minimal conflicts and maximum efficiency.
- Draft, filter, and respond to emails on behalf of executives, ensuring clear and effective communication.
- Maintain organized inboxes, flagging urgent matters and ensuring timely responses.
- Organize and schedule meetings, including preparing agendas, taking minutes, and following up on action items.
- Ensure meeting materials are prepared in advance and distributed appropriately.
- Track key initiatives and deadlines, escalating urgent matters when needed.
- Support the execution of strategic projects and ensure timely deliverables.
- Coordinate domestic and international travel, including flights, accommodations, itineraries, and logistics.
- Prepare expense reports and ensure all travel-related documentation is in order.
- Manage documentation, prepare reports, and contribute to operational efficiencies.
- Assist with vendor coordination and client interactions to facilitate smooth business operations.
- Handle sensitive information with the highest level of professionalism and confidentiality.
- Maintain discretion while managing executive communications and business matters.
Posted 1 day ago
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🔥 Executive Virtual Assistant
Posted about 1 month ago
📍 Philippines
🧭 Part-Time
🔍 Oil & Gas Supply Service
🏢 Company: OVA Virtual👥 11-50ConsultingHuman ResourcesProject Management
- Minimum of 3+ years of experience as an Executive Virtual Assistant providing end-to-end support to C-Suite and higher management.
- Proficient in financial and bookkeeping tasks, including expense tracking and invoice management.
- Experience in eCommerce
- Advanced proficiency with CRMs and technical tools such as MS Teams, Microsoft Suite, Google Workspace, QuickBooks, and Xero.
- Ability to work 20+ hours per week, aligned with GST timezone.
- Exceptional verbal and written English communication skills.
- Proven experience in developing strong remote team relationships built on trust, accountability, and integrity.
- Highly organized and professional, with the ability to remain calm under pressure.
- Calendar and Schedule Management
- Expense and Invoice Management
- Email and Communication Handling
- Document Preparation
- Research and Data Gathering
- Lead Management
- Task and Project Management
- CRM and Systems Management
- Meeting Coordination
- Daily Status Updates
- Travel and Event Arrangements
- General Administrative Support
- Client Collaboration
Financial ManagementMicrosoft OfficeResearchData entryLead GenerationTechnical supportCRMBookkeeping
Posted about 1 month ago
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