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Executive Virtual Assistant (US Based Healthcare Firm)
Posted 2 days agoViewed
💎 Seniority level: Experience as an Executive Assistant
🔍 Industry: Healthcare
🏢 Company: Pearl👥 251-500💰 Angel about 6 years agoE-CommerceSports
🗣️ Languages: English
⏳ Experience: Experience as an Executive Assistant
Requirements:
- Experience as an Executive Assistant
- Strong Calendar & Scheduling Management Skills
- Email & Communication Management
- Meeting Coordination & Documentation
- Project & Task Management
- Travel Planning Expertise
- Confidentiality & Discretion
Responsibilities:
- Handle complex scheduling for executives, optimizing time and prioritizing critical meetings.
- Coordinate internal and external appointments, ensuring minimal conflicts and maximum efficiency.
- Draft, filter, and respond to emails on behalf of executives, ensuring clear and effective communication.
- Maintain organized inboxes, flagging urgent matters and ensuring timely responses.
- Organize and schedule meetings, including preparing agendas, taking minutes, and following up on action items.
- Ensure meeting materials are prepared in advance and distributed appropriately.
- Track key initiatives and deadlines, escalating urgent matters when needed.
- Support the execution of strategic projects and ensure timely deliverables.
- Coordinate domestic and international travel, including flights, accommodations, itineraries, and logistics.
- Prepare expense reports and ensure all travel-related documentation is in order.
- Manage documentation, prepare reports, and contribute to operational efficiencies.
- Assist with vendor coordination and client interactions to facilitate smooth business operations.
- Handle sensitive information with the highest level of professionalism and confidentiality.
- Maintain discretion while managing executive communications and business matters.
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