Executive Assistant

Posted 11 days agoViewed

View full description

💎 Seniority level: Entry, 1-2+ years

📍 Location: Philippines, U.S. Eastern (NY), NOT STATED

🔍 Industry: Snack food

🏢 Company: Aux👥 11-50 Accounting Compliance Analytics

🗣️ Languages: English

⏳ Experience: 1-2+ years

🪄 Skills: Project ManagementCommunication SkillsMicrosoft OfficeAttention to detailOrganizational skillsMultitaskingData management

Requirements:

1-2+ years of experience as an Executive Assistant or similar role supporting C-level executives.
Ability to work independently with minimal supervision.
Strong attention to detail and organizational skills.
Tech-savvy with a willingness to learn different platforms.
Strong written and verbal communication skills in English.
Proficiency in Microsoft Office and Google Suite.

Responsibilities:

Perform daily office management tasks, including meeting preparations and file organization.
Manage calendars, schedule meetings, and make travel arrangements.
Draft and edit emails and ensure timely distribution of meeting notes.
Maintain relationship databases and anticipate leadership’s needs.
Coordinate high-priority tasks across departments.

Apply

Related Jobs

Apply

🔥 Executive Assistant with Recruitment experience - (002 - 0057)

Posted 1 day ago

📍 Philippines

🧭 Contract

💸 1000.0 - 1300.0 AUD per month

🔍 Digital marketing

🏢 Company: Hunt St

Proven experience in an administrative or executive assistant role.
Recruitment and/or bookkeeping experience preferred.
Strong proficiency with Microsoft Office, Google Workspace, and bookkeeping software.
Adaptable and quick to learn new processes or software as needed.
Demonstrated leadership qualities to inspire and guide team members.
Up-to-date knowledge of digital marketing industry trends and emerging technologies.
Experience using Airtable, GHL, and Zapier is highly preferred.

Handle end-to-end recruitment, including sourcing, screening, scheduling interviews, and onboarding candidates.
Execute and complete tasks from the Director and Operations Manager with minimal supervision.
Maintain financial records, process invoices, manage payments, and track expenses accurately.
Assist in document management and process improvement initiatives to optimize workflows.

Microsoft OfficeRecruitmentBookkeeping

Posted 1 day ago

Apply

🔥 Executive Assistant to the CEO of a Boutique Marketing Agency

Posted 8 days ago

📍 Philippines, Romania, Argentina

🔍 Marketing

🏢 Company: Adfix👥 1-10 Digital Marketing Advertising SEO Marketing

Proven experience as an Executive Assistant or similar role.
Proficiency with Google Workspace (Gmail, Calendar, Drive) and Xero.
Excellent organizational and time-management skills.
Strong communication and interpersonal abilities.
Ability to handle confidential information with discretion.
Proactive and able to anticipate needs and provide solutions.
Must be able to work European hours like 10am-6pm CET.

Monitor and manage personal and professional inboxes, prioritizing and organizing replies.
Schedule and organize calendar events, maintaining both personal and professional calendars.
Summarize meeting notes, assign tasks, and ensure follow-up on action items.
Enter vendor invoices in Xero, perform reconciliations, and prepare statements for the accountant.
Conduct various research including vendor finding, and post job adverts, sourcing, and screening candidates.

Organizational skillsTime ManagementResearchStrong communication skillsData entryBookkeeping

Posted 8 days ago

Apply

🔥 Bilingual Executive Assistant (English-French)

Posted 8 days ago

📍 Philippines

🧭 Full-Time

💸 8400.0 - 13200.0 USD per year

🔍 Coaching and Digital Marketing

🏢 Company: WeAssist.io

Proficiency in email and calendar management.
Strong organizational and communication skills.
Experience with CRM software (preferably HubSpot or ClickFunnels) and Google Suite.
Ability to coordinate tasks with Upwork hires and streamline processes.

Manage both professional and personal email inboxes, ensuring timely responses and organization.
Coordinate and manage the client’s calendar, ensuring efficient scheduling.
Respond to leads promptly and maintain CRM data organization.
Organize and manage documents and client-related materials.
Organize invoices and support accounting tasks.
Manage content scheduling and reply to social media engagement.

Administrative ManagementCommunication SkillsOrganizational skillsMicrosoft Office SuiteSales experienceCRM

Posted 8 days ago

Apply

🔥 Executive Assistant to the President & CEO (Nonprofit Organization)

Posted 9 days ago

📍 Philippines, Brazil, Argentina, Colombia

🧭 Full-Time

💸 1000.0 - 1500.0 USD per month

🔍 Nonprofit Organization

🏢 Company: FreedUp

Bachelor’s degree in Business Administration, Communications, or a related field.
3+ years of experience as an Executive Assistant or in a similar role.
Proven experience in email management, calendar coordination, and task delegation.
Experience creating and managing SOPs and using tools like Notion for organization.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Reliable high-speed internet connection (50 Mbps download and 10 Mbps upload).
A modern laptop or desktop computer with a multi-core processor (Intel i5 or equivalent).
Familiarity with remote collaboration tools like Notion, Slack, Zoom, or Microsoft Teams.
A noise-canceling headset for clear communication.

Manage the CEO’s email inbox, focusing on prioritization and timely responses.
Coordinate the CEO’s professional and personal calendar, scheduling meetings, and aligning family and work commitments.
Develop and maintain SOPs for daily operations to streamline workflows.
Utilize Notion to create a personal operating system for collaboration and task tracking.
Support personal tasks such as grocery ordering, meal planning coordination, and family logistics.
Handle donor management tasks, including tracking updates and organizing voice memos.
Provide general administrative support and assist with team communications.

Microsoft Office

Posted 9 days ago

Apply

🔥 Executive Assistant (Bookkeeping & Marketing)

Posted 15 days ago

📍 Philippines

🧭 Full-Time

🔍 BPO (Business Process Outsourcing)

🏢 Company: NeoWork👥 11-50 Outsourcing Web Development Manufacturing Animation

At least 3+ years of proven experience as an Executive Assistant, Bookkeeper, or similar role.
Strong knowledge of bookkeeping principles and financial management.
Experience in marketing and social media management is highly desirable.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Proficiency in using accounting software and office productivity tools.
Ability to handle multiple tasks and prioritize effectively.
High level of professionalism, integrity, and confidentiality.
Bachelor's degree in Accounting, Business Administration, Marketing, or a related field is preferred.
Owned computer or laptop and stable internet connectivity.
Knowledgeable in Office 360, Google Apps, and client-facing communication.

Perform bookkeeping tasks, including managing accounts payable/receivable and maintaining financial records.
Assist in preparing financial statements and reports.
Develop and track budgets, and perform financial analysis.
Support marketing initiatives through research, content creation, and managing social media channels.
Coordinate and schedule marketing campaigns and activities.
Prepare presentations and promotional materials.
Handle correspondence and communication with clients and stakeholders.
Support the executive team with various administrative tasks as needed.

Financial ManagementContent creationMicrosoft ExcelMicrosoft OfficeOrganizational skillsTime ManagementWritten communicationResearchVerbal communicationMarketingFinancial analysisBookkeepingBudget management

Posted 15 days ago

Apply

🔥 Executive Assistant/Bookkeeper

Posted 30 days ago

📍 Philippines

🧭 Part-Time

🔍 Theatre investment and production

🏢 Company: More Staffing LLC

Strong understanding of bookkeeping principles and ability to track financial data.
Proficiency in word-processing, spreadsheets, presentation, cloud-storage, and data software (Google Suite, MSO Suite).
Excellent written and verbal communication skills with experience in professional investor updates.
Strong relational database management skills.
Familiarity with website platforms like Squarespace.
Detail-oriented with a commitment to accuracy, able to work independently.

Treat confidential information discreetly and maintain professionalism in managing investor relations.
Conduct email correspondence with investors, providing concise updates and reports.
Ensure timely communication and delivery of updates, including financial summaries.
Monitor investor contributions and returns, maintaining detailed records.
Lead the migration to a new relational database for company data management.
Update the company's website using Squarespace, ensuring it's aligned with brand goals.
Provide general administrative support, such as scheduling meetings.

Financial ManagementMicrosoft OfficeData managementBookkeeping

Posted 30 days ago

Apply

🔥 Executive Assistant with Marketing Background

Posted about 1 month ago

📍 Philippines

🧭 Full-Time

🔍 FinTech, blockchain, decentralized finance

🏢 Company: Pearl👥 251-500💰 Angel about 6 years agoE-Commerce Sports

3-5 years in operations, project management, or related fields, preferably in FinTech, blockchain, or decentralized finance.
Strong background in marketing and growth strategy.
Familiarity with Google Drive, Slack, Notion, and Telegram.
Excellent communication and interpersonal skills.
Ability to thrive in fast-paced environments and adapt to changing priorities.

Oversee operational processes, identify inefficiencies, and develop solutions to streamline workflows.
Execute social media projects, particularly focused on video content.
Serve as a point of contact for team members and external stakeholders.
Take ownership of key projects, ensuring effective delivery aligned with business objectives.
Contribute to onboarding new hires and maintaining operational documentation.

Project ManagementOperations ManagementContent creationCross-functional collaborationMarketing

Posted about 1 month ago

Apply

🔥 Executive Assistant (US Based Farming Company)

Posted about 1 month ago

📍 Philippines

🧭 Full-Time

🔍 Agriculture, Farming

🏢 Company: Pearl👥 251-500💰 Angel about 6 years agoE-Commerce Sports

Background in agriculture, farming, or related industries is preferred.
3-5 years of experience in operations management and project management.
Exceptional organizational and multitasking skills.
Strong communication skills, both written and verbal.
Proficiency with tools like Trello, Asana, Slack, Google Workspace, Canva and Tableu.

Manage and organize schedules, ensuring coordination of meetings across multiple time zones.
Oversee supply chain logistics, maintenance schedules, and project timelines.
Track and analyze production metrics, providing insights to improve decision-making.
Plan team meetings and assist in onboarding new team members.

Project ManagementData AnalysisOperations ManagementTableau

Posted about 1 month ago

Apply

🔥 Back-Office Manager / Executive Assistant

Posted about 1 month ago

📍 Philippines

🧭 Full-Time

💸 1000.0 - 1300.0 USD per month

🔍 Nonprofit

🏢 Company: Elevate and Delegate

Bachelor's degree in Business Administration, Information Systems, or related field preferred.
3-5 years of experience in administrative support or back-office management.
Proven expertise in CRM systems management and workflow automation.
Experience in data management and report generation.
Proficiency in CRM platforms and Microsoft Office Suite.

Customize and maintain the CRM system.
Ensure data accuracy and provide CRM training.
Oversee data collection and analysis for program evaluation.
Generate reports on key metrics and present findings.
Manage the executive's calendar and correspondence.
Assist in project planning and tracking.
Draft and edit documents for executives.

Data AnalysisMicrosoft Office SuiteReportingCRMData management

Posted about 1 month ago

Apply

🔥 Remote Executive Assistant

Posted about 2 months ago

📍 Philippines, Indonesia

💸 35000.0 - 50000.0 PHP per month

🔍 E-commerce and real estate

🏢 Company: TalentHub👥 11-50 Staffing Agency Media and Entertainment Human Resources

Proven experience for similar role (Executive Assistant).
Excellent communication skills, both written and verbal.
Strong organizational and time-management skills.
Proficiency with office productivity tools (e.g., Microsoft Office Suite, Google Workspace).
Experience with e-commerce platforms (e.g., Shopify).
Familiarity with real estate management software.
Ability to handle confidential information with discretion.
High level of English proficiency.

Manage and coordinate the executive’s calendar and schedule.
Handle email correspondence and phone calls.
Update e-commerce product listings and manage online orders.
Assist with real estate property management tasks.
Conduct market research and data compilation.
Prepare reports, presentations, and other documents.
Coordinate meetings and take minutes.

ShopifyCommunication SkillsMicrosoft OfficeMicrosoft Office Suite

Posted about 2 months ago

Apply

Executive Assistant

Requirements:

Responsibilities:

Related Jobs

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities