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Executive Assistant to the CEO of a Boutique Marketing Agency

Posted 8 days agoViewed

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💎 Seniority level: Executive, Proven experience as an Executive Assistant or similar role

📍 Location: Philippines, Romania, Argentina, CET, NOT STATED

🔍 Industry: Marketing

🏢 Company: Adfix👥 1-10Digital MarketingAdvertisingSEOMarketing

🗣️ Languages: English, Romanian

⏳ Experience: Proven experience as an Executive Assistant or similar role

🪄 Skills: Organizational skillsTime ManagementResearchStrong communication skillsData entryBookkeeping

Requirements:
  • Proven experience as an Executive Assistant or similar role.
  • Proficiency with Google Workspace (Gmail, Calendar, Drive) and Xero.
  • Excellent organizational and time-management skills.
  • Strong communication and interpersonal abilities.
  • Ability to handle confidential information with discretion.
  • Proactive and able to anticipate needs and provide solutions.
  • Must be able to work European hours like 10am-6pm CET.
Responsibilities:
  • Monitor and manage personal and professional inboxes, prioritizing and organizing replies.
  • Schedule and organize calendar events, maintaining both personal and professional calendars.
  • Summarize meeting notes, assign tasks, and ensure follow-up on action items.
  • Enter vendor invoices in Xero, perform reconciliations, and prepare statements for the accountant.
  • Conduct various research including vendor finding, and post job adverts, sourcing, and screening candidates.
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