Executive Assistant to the President & CEO (Nonprofit Organization)

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Requirements:

• Bachelor’s degree in Business Administration, Communications, or a related field.
• 3+ years of experience as an Executive Assistant or in a similar role.
• Proven experience in email management, calendar coordination, and task delegation.
• Experience creating and managing SOPs and using tools like Notion for organization.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Reliable high-speed internet connection (50 Mbps download and 10 Mbps upload).
• A modern laptop or desktop computer with a multi-core processor (Intel i5 or equivalent).
• Familiarity with remote collaboration tools like Notion, Slack, Zoom, or Microsoft Teams.
• A noise-canceling headset for clear communication.

Responsibilities:

• Manage the CEO’s email inbox, focusing on prioritization and timely responses.
• Coordinate the CEO’s professional and personal calendar, scheduling meetings, and aligning family and work commitments.
• Develop and maintain SOPs for daily operations to streamline workflows.
• Utilize Notion to create a personal operating system for collaboration and task tracking.
• Support personal tasks such as grocery ordering, meal planning coordination, and family logistics.
• Handle donor management tasks, including tracking updates and organizing voice memos.
• Provide general administrative support and assist with team communications.