Payroll Manager

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Requirements:

• Bachelor’s Degree
• 8 + years’ experience in Human Resources specializing in Payroll
• 3+ People management experience in leading a team
• Experience in Payroll and HRIS systems
• Workday and Ceridian Dayforce preferred

Responsibilities:

• Provide operational oversight for the payroll system and biweekly process cycle.
• Responsible for the management and maintenance a 2,500 employee multi-state US payroll, with 13 separate legal entities, as well as a 95 employee multi-province Canadian payroll.
• Oversee year-end activities, including coordinating the preparation of W-2 forms, T4’s, and tax reporting at the federal, state, provincial and local levels.
• Manage team of four payroll members, including three Payroll Administrators, and a Payroll Technical Lead.
• Coach and mentor team members to foster a cohesive and collaborative environment
• Prepare annual performance reviews, as well as career development and assess training needs.
• Establish goals and objectives for the team
• Develop metrics to measure performance and elevate the function
• Coordinate with both Internal Audit, as well as external auditors consistently to update all applicable documentation as well as control testing related to Sarbanes-Oxley, internal procedures, and controls.
• Assist in the development and recommendation of departmental budget. Manage expenditures in accordance with budget appropriations.
• Champion continuous improvement efforts including business process optimization initiatives.
• Work closely with HR, HR Operations, and the HRIT department to ensure data integrity of integrated payroll/HR systems.
• Partner with HR and HR Operations on the timely processing of employee transactions, including terminations, to guarantee accurate and timely payments while following state and federal mandated guidelines.
• Ensure all regulations set forth by government agencies are followed, including but not limited to the FLSA, state leave and sick regulations, retention of record regulations, state deduction from pay policies.
• Maintain a relationship with Finance (FP&A, Accounting, Treasury) while reporting payroll data actuals, GL, and payroll registers, to help assist in quarterly reporting, and month end close.
• Team with Global Mobility partners and vendors to process pay, and provide pay information for expats, employee transfers to and from the US, employees with tax equalization requirements, cost of living allowances, and moving expenses.
• Coordinate Payroll team partnership with the Leave Administrator as well as the leave vendor, Sun Life, to ensure accurate and timely payment to employees on various types of leave.
• Provide guidance on all Payroll related activity involved with potential mergers and acquisitions.
• Process all stock option exercises sent from Fidelity.
• Balance all retirement plan transactions following each payroll. Initiate funding of these transactions to Fidelity.
• Participate in annual 401k plan audit.
• Manage an employee service area (HR SolVVe) to respond to inquiries, corrections to pay, issuing manual checks, problem research and resolution, verifications of employment, PTO balances, new hire reporting, SSN verification, etc.