Executive Assistant To The CEO

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Requirements:

• Bachelor's degree.
• Proven experience as an executive assistant or similar role, supporting C-level executives or senior management.
• Previous project management experience involving multiple team members and different areas of work.
• Microsoft Office Suite (Word, Excel, Outlook), Notion, Adobe Acrobat, and other relevant software applications.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication skills, both verbal and written, with a professional and diplomatic demeanor with exceptional attention to detail and accuracy, with the ability to maintain high standards of quality.
• Adaptability and resourcefulness, with a proactive approach to problem-solving.
• Proven ability to develop and meet deadlines.
• Flexibility and open communication on boundaries as well scheduled work hours is a must.
• Discretion and integrity when handling confidential information and sensitive matters.
• A compassionate and active listener are needed in this field.
• Ability to work independently with minimal supervision and as part of a team.

Responsibilities:

• Coordinate and manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Manage call schedule for surgeons at the practice month to month.
• Assist leadership and organization by optimizing usage of time.
• Serve as the primary point of contact for internal and external stakeholders.
• Prepare agendas, documents, and presentations for meetings.
• Arrange complex travel itineraries, including flights, accommodations, and transportation for visiting guests or partners.
• Assist with various administrative tasks, such as filing, data entry, and document management.
• Support executives in managing projects and initiatives, including conducting research, gathering data, and coordinating resources.
• Handle sensitive information with the utmost confidentiality and discretion.
• Assist to identify issues within the organization and initiate or facilitate solutions.
• Build and maintain positive relationships with internal and external stakeholders.
• Ordering supplies as needed (ie business & appt cards, fliers, scrubs, lab coats, and pens)
• Facilitate office access for all staff, including contractors (ie cleaning services, PRN workers, etc)
• Actively participate in required staff meetings and partner with staff on agenda items and materials.
• Participate in professional development opportunities and professional networks.
• Protect the organization by keeping its information confidential.
• Other duties as assigned.