Remoote.app

Work from anywhere. Start here.

Free resume builderCompaniesLog in
Apply

Executive Assistant

Posted about 1 month agoInactiveViewed

View full description

💎 Seniority level: Executive, 5+ years

📍 Location: Europe, GMT+8, PST

🔍 Industry: Digital Assets, Crypto

🏢 Company: Anagram👥 11-50💰 $9,100,000 Series A about 5 years agoInternetEyewearB2BInsurTechEnterprise SoftwareInsuranceHealth CareSoftware

🗣️ Languages: English, German, Mandarin Chinese

⏳ Experience: 5+ years

🪄 Skills: Project ManagementCommunication SkillsOrganizational skillsMicrosoft Office Suite

Requirements:
  • 5+ years experience as an Executive Assistant or similar role
  • Fluency in English, German proficiency highly desirable
  • Exceptional organizational skills and attention to detail
  • Proficiency in productivity tools such as Notion and Airtable
Responsibilities:
  • Manage and prioritize the Founder’s calendar and correspondence
  • Prepare agendas and take minutes for meetings
  • Coordinate travel logistics and accommodations
  • Assist with personal tasks and project support
  • Organize company events and manage confidential documents
Apply

Related Jobs

Apply
🔥 Executive Assistant
Posted about 1 month ago

📍 United States, Netherlands, United Kingdom, Ireland, Estonia, Portugal, France, Sweden, Canada

🧭 Full-Time

🔍 Electric utility and climate technology

🏢 Company: Overstory👥 1-10E-Commerce

  • 5+ years of experience as an executive assistant, ideally to a CEO.
  • Experience in early-stage start-ups and familiarity with fast-paced environments.
  • Self-starter capable of identifying and solving challenges.
  • Exceptional verbal and written communication skills in English.
  • Ability to leverage AI for increased efficiency.
  • Strong organizational and interpersonal skills for handling sensitive information.
  • Located in a GMT/CET time zone.
  • Help the CEO stay organized by managing her calendar and scheduling meetings.
  • Prepare meeting materials and organize business trips.
  • Coordinate remote office operations, including vendor subscriptions and mail.
  • Assist hiring managers with recruitment by tracking candidate progress and scheduling interviews.

Communication SkillsOrganizational skillsWritten communicationVerbal communicationRecruitment

Posted about 1 month ago
Apply
Apply
🔥 Executive Assistant - Mexico (affiliate job post)
Posted 4 months ago

📍 Mexico, LATAM

🧭 Full-Time

  • Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc).
  • Bachelor's degree or any certificate course is required.
  • Excellent communication skills via phone, email, and instant messaging.
  • Strong proficiency in English (at least B2 level).
  • Solid organizational and time management skills.
  • Tech-savvy, familiar with desktop sharing, cloud services, and VoIP.
  • Experience with word-processing software and spreadsheets (e.g., MS Office).
  • Knowledge of online calendars and scheduling tools (e.g., Google Calendar).
  • Proactive attitude with a willingness to be trained.
  • Availability to work during graveyard shifts.
  • Create and send statements or invoices, track payments, and record expenses.
  • Gather and prepare reports on data and industry trends.
  • Organize documents and files meticulously.
  • Perform data entry including lead lists and payroll information.
  • Research products and manage procurement of goods.
  • Manage CRM data for marketing and sales campaigns.
  • Oversee project monitoring and facilitate internal communication.
  • Coordinate team calendars and meetings, ensuring punctuality.
  • Prepare travel itineraries and manage booking arrangements.
  • Handle phone calls and correspondence effectively.
  • Organize the inbox as per client specifications.
  • Synthesize data into cohesive reports and presentations.
  • Manage online presence and social media account profiles.
  • Perform ad hoc tasks as required.

Project ManagementData AnalysisAdministrative ManagementCommunication SkillsAnalytical SkillsCollaborationMicrosoft ExcelProblem SolvingMicrosoft OfficeAccountingAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingMicrosoft Office Suite

Posted 4 months ago
Apply
Apply
🔥 Executive Assistant / Corporate Administrator
Posted 4 months ago

📍 Europe, Dresden

🧭 Full-Time

🔍 Open source software and operating systems

🏢 Company: Canonical - Jobs

  • Excellent academic results at school and university.
  • A degree in a business or technical subject.
  • Excellent communication skills.
  • Responsibility, integrity and accountability.
  • Self-awareness and thoughtfulness.
  • Ability to travel up to four times a year for company events of up to two weeks duration.
  • Ability to learn new technology and software quickly.
  • Support operations for one or more departments in the company.
  • Coordinate monthly reports and schedule meetings and interviews.
  • Organise and run international company events including logistics.
  • Manage quarterly and annual executive meetings.
  • Collaborate across teams on activities and initiatives.
  • Manage suppliers and stakeholders.

Project ManagementBusiness OperationsCommunication SkillsCollaboration

Posted 4 months ago
Apply
Apply
🔥 Executive Assistant
Posted 5 months ago

📍 UK, India, Germany

🔍 Finance

  • 10+ years of experience as an Executive Assistant, including significant experience working with C-suite leaders in high-growth, fast-moving environments.
  • Expertise in managing calendars, coordinating travel, and overseeing events.
  • Strong ability to manage multiple stakeholders, prioritize competing tasks, and coordinate across teams and locations.
  • Known for your interpersonal skills; trusted point of contact for the executives.
  • Able to effectively prioritize, multitask, and manage time in high-pressure situations.
  • Meticulous eye for accuracy and precision in all tasks.
  • Excellent verbal and written communication abilities.
  • Handles confidential information with the utmost integrity and professionalism.
  • Comfortable using tools like G Suite, Word, Excel, DocuSign, Confluence, and Slack.
  • Resourceful and creative, always looking for efficient and cost-effective solutions.
  • Provide top-tier executive support to a team of senior leaders.
  • Manage the executives' schedules and workload through strategic planning, delegation, and coordination.
  • Oversee team communication on behalf of the executives.
  • Coordinate travel arrangements, including booking and preparing detailed itineraries.
  • Prepare key documentation for meetings and presentations.
  • Draft agendas, compile briefing materials, and take minutes during meetings.
  • Manage team budgets, including tracking expenses and handling submissions.
  • Plan and execute company-wide events, leadership offsites, and other key activities.
  • Assist with special projects, including research, analysis, and presentations as needed.

LeadershipProject ManagementData AnalysisProject CoordinationCross-functional Team LeadershipOperations ManagementAdministrative ManagementStrategyCommunication SkillsAnalytical SkillsCollaborationMicrosoft Excel

Posted 5 months ago
Apply