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Executive Assistant

Posted 3 months agoViewed

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💎 Seniority level: Executive, 10+ years

📍 Location: UK, India, Germany

🔍 Industry: Finance

⏳ Experience: 10+ years

🪄 Skills: LeadershipProject ManagementData AnalysisProject CoordinationCross-functional Team LeadershipOperations ManagementAdministrative ManagementStrategyCommunication SkillsAnalytical SkillsCollaborationMicrosoft Excel

Requirements:
  • 10+ years of experience as an Executive Assistant, including significant experience working with C-suite leaders in high-growth, fast-moving environments.
  • Expertise in managing calendars, coordinating travel, and overseeing events.
  • Strong ability to manage multiple stakeholders, prioritize competing tasks, and coordinate across teams and locations.
  • Known for your interpersonal skills; trusted point of contact for the executives.
  • Able to effectively prioritize, multitask, and manage time in high-pressure situations.
  • Meticulous eye for accuracy and precision in all tasks.
  • Excellent verbal and written communication abilities.
  • Handles confidential information with the utmost integrity and professionalism.
  • Comfortable using tools like G Suite, Word, Excel, DocuSign, Confluence, and Slack.
  • Resourceful and creative, always looking for efficient and cost-effective solutions.
Responsibilities:
  • Provide top-tier executive support to a team of senior leaders.
  • Manage the executives' schedules and workload through strategic planning, delegation, and coordination.
  • Oversee team communication on behalf of the executives.
  • Coordinate travel arrangements, including booking and preparing detailed itineraries.
  • Prepare key documentation for meetings and presentations.
  • Draft agendas, compile briefing materials, and take minutes during meetings.
  • Manage team budgets, including tracking expenses and handling submissions.
  • Plan and execute company-wide events, leadership offsites, and other key activities.
  • Assist with special projects, including research, analysis, and presentations as needed.
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