Executive Assistant

Posted about 1 month agoViewed

View full description

💎 Seniority level: Executive

📍 Location: United Kingdom, GMT/UTC

💸 Salary: 35000.0 - 42000.0 GBP per year

🔍 Industry: SEO Content

🏢 Company: Ellipsis Marketing LTD

🗣️ Languages: English

🪄 Skills: Project ManagementMicrosoft OfficeWritten communicationEditingProcess improvementResearch skillsData managementBookkeeping

Requirements:

Sharp eye for detail, especially in written English.
Experience improving workflows in any context.
Strong writing and editing skills.
Comfort with remote work and self-management.
Confidence with digital tools including Google Workspace and project management software.
Flexibility to work UK hours with occasional late meetings.

Responsibilities:

Handle day-to-day financial tasks and client invoicing.
Ensure effective meeting preparation and documentation.
Assist with sales and marketing tasks, including drafting contracts and proposals.
Manage email organization for the Managing Director.
Coordinate logistics for team meet-ups and travel arrangements.
Engage in special projects and operational improvements.

Apply

Related Jobs

Apply

🔥 Executive Assistant

Posted 13 days ago

📍 United Kingdom, United Arab Emirates

💸 30000.0 - 40000.0 GBP per year

🔍 Marketing

🏢 Company: Moneturn

🔧 Requirements

Previous experience in an Executive/Personal Assistant role.
Strong attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational and interpersonal skills.
Excellent time management skills with the ability to prioritize work.
Proficiency in Google Suite or MS Office Suite (Excel, Outlook, PowerPoint, Word).
A positive, can-do attitude.

💡 Responsibilities

Efficiently manage the CEO's diary and emails.
Process expenses and ensure timely payment of invoices.
Plan detailed travel itineraries and accommodations for the CEO.
Provide proactive executive and personal assistance.
Facilitate HR processes, including candidate screening.
Support marketing initiatives with delegated tasks.
Monitor progress on tasks and provide updates.

Communication SkillsMicrosoft ExcelMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementProblem-solving skills

Posted 13 days ago

Apply

🔥 Executive Assistant & CRM Operations Coordinator - Midnight

Posted 27 days ago

📍 United Kingdom

🔍 Blockchain technology

🏢 Company: IO Global

🔧 Requirements

Bachelor’s degree in Business Administration, Finance or related field.
Minimum of 7 years experience in executive support, CRM, and Sales Support.
Extensive experience in a remote support environment.
Proven experience as an Executive Assistant or Sales Support Specialist, ideally in tech or Web3.
High proficiency in HubSpot CRM, with experience in data management and reporting.
Strong organizational and multitasking abilities with attention to detail.
Strong analytical skills for data-driven reporting and insights.
Excellent communication skills, both verbal and written.

💡 Responsibilities

Manage calendars, schedule meetings, prepare documents, and coordinate travel for senior leadership.
Maintain and optimize HubSpot CRM for sales pipeline tracking and data accuracy.
Act as a liaison between executives and the sales team, manage lead and contact data.
Generate sales reports and dashboards from HubSpot, providing insights into pipeline status.
Assist with email marketing campaigns and workflow automation within HubSpot.
Identify opportunities to improve and refine administrative and sales processes.

ReportingProcess improvementData analyticsData management

Posted 27 days ago

Apply

🔥 Executive Assistant (with WordPress Experience)

Posted 2 months ago

📍 Philippines

🧭 Full-Time

🔍 Insurance industry

🏢 Company: Pearl👥 251-500💰 Angel about 6 years agoE-Commerce Sports

🔧 Requirements

3-5 years of experience as an Executive Assistant, Project Manager, or similar role.
Experience with LearnDash (WordPress LMS plugin).
Strong organizational skills with attention to detail.
Proficiency in project management tools (Asana, Trello, or similar).
Exceptional written and verbal communication skills.
Ability to work independently and manage multiple priorities.
Tech-savviness with Microsoft Office Suite, Zoom, and CRM platforms.

💡 Responsibilities

Provide comprehensive support to the CEO by managing their calendar and scheduling meetings.
Oversee the learning management system on WordPress and LearnDash, including member communications.
Plan and execute training programs and events while managing stakeholder relationships.
Maintain organized digital records in cloud-based platforms.
Coordinate travel itineraries and prepare meeting agendas.

Project ManagementCommunication SkillsCollaborationMicrosoft OfficeAttention to detailOrganizational skillsMicrosoft Office SuiteWordPress

Posted 2 months ago

Apply

🔥 Executive Assistant

Posted 3 months ago

📍 UK, India, Germany

🔍 Finance

🔧 Requirements

10+ years of experience as an Executive Assistant, including significant experience working with C-suite leaders in high-growth, fast-moving environments.
Expertise in managing calendars, coordinating travel, and overseeing events.
Strong ability to manage multiple stakeholders, prioritize competing tasks, and coordinate across teams and locations.
Known for your interpersonal skills; trusted point of contact for the executives.
Able to effectively prioritize, multitask, and manage time in high-pressure situations.
Meticulous eye for accuracy and precision in all tasks.
Excellent verbal and written communication abilities.
Handles confidential information with the utmost integrity and professionalism.
Comfortable using tools like G Suite, Word, Excel, DocuSign, Confluence, and Slack.
Resourceful and creative, always looking for efficient and cost-effective solutions.

💡 Responsibilities

Provide top-tier executive support to a team of senior leaders.
Manage the executives' schedules and workload through strategic planning, delegation, and coordination.
Oversee team communication on behalf of the executives.
Coordinate travel arrangements, including booking and preparing detailed itineraries.
Prepare key documentation for meetings and presentations.
Draft agendas, compile briefing materials, and take minutes during meetings.
Manage team budgets, including tracking expenses and handling submissions.
Plan and execute company-wide events, leadership offsites, and other key activities.
Assist with special projects, including research, analysis, and presentations as needed.

LeadershipProject ManagementData AnalysisProject CoordinationCross-functional Team LeadershipOperations ManagementAdministrative ManagementStrategyCommunication SkillsAnalytical SkillsCollaborationMicrosoft Excel

Posted 3 months ago

Apply

🔥 Executive Assistant (US-Bassed Property Management and Rentals)

Posted 4 months ago

📍 Philippines

🧭 Full-Time

💸 1500 - 1500 USD per month

🔍 Property management and rentals

🏢 Company: Pearl👥 251-500💰 Angel about 6 years agoE-Commerce Sports

🔧 Requirements

5+ years of experience as an Executive Assistant or Chief of Staff.
Strong organizational and project management skills.
Proficiency with Microsoft Office 365, project management tools (Asana, Trello), and cloud-based platforms.
Excellent communication skills.
Ability to handle confidential information with discretion.

💡 Responsibilities

Provide direct administrative support to the CEO, managing schedules and prioritizing tasks.
Organize appointments, meetings, and conferences across time zones, proactively addressing scheduling conflicts.
Draft and manage emails, presentations, and reports while ensuring consistency and professionalism.
Create, organize, and maintain digital records using cloud-based platforms.
Plan detailed travel itineraries, including bookings and meeting arrangements.
Prepare agendas, meeting notes, and action item lists, ensuring timely follow-up.
Assist in managing special projects by tracking timelines, resources, and stakeholder communication.
Support hybrid work operations, including vendor coordination and equipment management.

Project ManagementProject CoordinationCommunication SkillsAnalytical SkillsCollaborationMicrosoft ExcelOrganizational skillsExcellent communication skills

Posted 4 months ago

Apply