Executive Assistant

Posted 2024-11-23

View full description

💎 Seniority level: Executive, At least 4 years minimum proven EA/VA experience

📍 Location: Philippines

🔍 Industry: Digital Marketing

🏢 Company: Outsourced Doers

🗣️ Languages: English

⏳ Experience: At least 4 years minimum proven EA/VA experience

🪄 Skills: Content creationContent managementCollaborationAttention to detailMultitasking

Requirements:

At least 4 years minimum proven English-speaking EA/VA experience (mandatory).
Solid understanding of digital marketing and social media platforms.
Strong organizational, attention to detail, and content management skills (minimum B2 English proficiency).
Self-motivated, adaptable, and capable of managing multiple client accounts in a fast-paced environment.

Responsibilities:

Assist in planning, coordinating, and executing marketing campaigns for social media, email, and events.
Track and analyze marketing campaign performance while researching trends and improvements.
Manage client inboxes, schedule social media posts, and support content organization.
Work with internal teams to ensure brand alignment and support marketing activities.
Stay updated on trends, contribute ideas, and suggest ways to optimize marketing performance.

Apply

Related Jobs

Apply

🔥 Executive Assistant (US-Based Nurse Staffing Company)

Posted 2024-11-22

📍 Philippines, Argentina

🧭 Full-Time

💸 1300 - 1700 USD per month

🔍 Healthcare

🏢 Company: Pearl

Quick learner, able to master tools like Airtable, Pipedrive, Notion, Make, and Zapier.
Proven reliability, punctuality, and dependability in previous roles.
Strong organizational and multitasking skills with attention to detail.
Excellent communication and interpersonal skills.
Self-motivated with the ability to work independently.
Professional and discreet in handling confidential information.
Problem-solving mindset with adaptability to shifting priorities.

Work closely with the COO to drive strategic initiatives and ensure their successful execution.
Lead multiple projects simultaneously, ensuring they align with company goals and are completed on time.
Manage the COO’s calendar, schedule meetings, arrange travel, and prepare/edit reports and presentations.
Serve as a liaison for the Sales team, facilitating communication across departments and organizing team events.
Assist with various tasks as needed to support the COO and provide administrative support to other teams.

Project ManagementAdministrative ManagementCommunication SkillsCollaborationMicrosoft ExcelProblem SolvingMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingMicrosoft Office Suite

Posted 2024-11-22

Apply

🔥 Executive Assistant (G.A)

Posted 2024-11-22

📍 Philippines

🧭 Full-Time

💸 12000 - 16800 USD per year

🔍 Commercial real estate investment

🏢 Company: WeAssist.io

Must have strong organizational skills and attention to detail.
Experience in email management and client communication.
Proficient in task and project management.
Experienced in managing calendars and coordinating meetings.
Familiarity with Dropbox and MS Outlook is essential.
Knowledge of bookkeeping is a nice-to-have but not required.

Organize, prioritize, and manage incoming emails, ensuring timely responses and addressing missed communications.
Follow up with clients for documentation and respond to their emails.
Develop a system for task organization and manage daily to-dos for the client.
Support project management tasks, including updating statuses and delegating tasks.
Manage the client's calendar and coordinate meetings.
Prepare meeting agendas, briefs, and documents, assisting in creating presentations.
Organize and manage files in Dropbox, ensuring easy accessibility.
Take notes during meetings and update project management software.
Assist with miscellaneous administrative tasks, including personal bookkeeping.

Project ManagementData AnalysisProject CoordinationAdministrative ManagementData analysisCommunication SkillsAnalytical SkillsCollaborationMicrosoft ExcelProblem SolvingMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingMicrosoft Office Suite

Posted 2024-11-22

Apply

🔥 Executive Assistant/Virtual Assistant -#34024

Posted 2024-11-19

📍 Philippines

🧭 Full-Time

🔍 Food & Beverages

🏢 Company: Manila Recruitment

At least 2 years of Executive Assistant experience.
Experience working night shift preferred but not required.
Proficiency in Excel and project management software such as Monday.com.
Familiarity with Hubdoc, Xero, and Melio is advantageous.
Project Management experience.
Excellent and proven written and verbal communication skills.
Fast learner with good numeracy skills and basic bookkeeping experience.
Attention to detail, strong organizational skills, and ability to meet deadlines.
Ability to work well with a remote team and requires minimal supervision.

Handle all forms of administrative tasks.
Manage & follow up with email communication as assigned.
Develop a process for a daily morning message summarizing emails.
Respond to emails on behalf of the founders.
Manage projects using Monday.com and follow up with stakeholders.
Make & receive phone calls on behalf of management.
Organize files in appropriate Google drives.
Manage annual renewals & payments for insurance policies and permits.
Attend online meetings and take meeting minutes.
Download invoices and upload them into Hubdoc.
Assist with miscellaneous projects or duties.
Conduct data entry and maintain updated records.

Project ManagementCommunication SkillsCollaborationAttention to detailOrganizational skillsMultitasking

Posted 2024-11-19

Apply

🔥 Executive Assistant (US-Based with Client and Market Research Experience)

Posted 2024-11-15

📍 Philippines, Argentina, Brazil, Colombia

🧭 Full-Time

🔍 Financial and investment advisory

🏢 Company: Pearl

Experience in writing and creating case studies for companies.
Strong research, written, and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Excellent organizational and time-management skills.
Familiarity with CRM software (HubSpot preferred).
Proven track record of successfully managing complex projects.
Attention to detail.

Manage corporate expenses and invoicing.
Maintain and update the company’s CRM and database systems (HubSpot).
Organize and manage digital files and records in OneNote.
Prepare and edit correspondence, communications, presentations, and other documents.
Manage and maintain executive calendars, schedule meetings, and coordinate appointments.
Track project progress and provide regular updates to the team.
Coordinate and follow up on action items from meetings.
Conduct market and client research.
Prepare reports and presentations on market trends and investment prospects.
Build financial models for client and prospect engagements.

Project ManagementCommunication SkillsMicrosoft OfficeAttention to detailMicrosoft Office Suite

Posted 2024-11-15

Apply

🔥 Executive Assistant ( US-Based Roofing Industry)

Posted 2024-11-15

📍 Philippines, Argentina, Puerto Rico, Brazil

🧭 Full-Time

🔍 Roofing Industry

🏢 Company: Pearl

Proven experience as an Executive Assistant in finance or sales.
Proficiency in ACCULYNX for roofing sales and billing.
Experience with Pipedrive for CRM, Google Chat, WhatsApp, and email.
Strong analytical and strategic thinking abilities.
Excellent organizational and planning with attention to detail.
Proactive, adaptable, and process-driven.
Effective written and oral communication skills.

Organize and prepare sales executive daily schedules.
Monitor and manage sales executives' inboxes for timely responses.
Handle various administrative tasks for daily operations.
Review tasks in Pipedrive to keep the sales pipeline on track.
Set up new projects in CompanyCam and measure roofs.
Upload measurements into Acculinks for records.
Collect and compile weekly sales metrics for analysis.

Business DevelopmentData AnalysisAdministrative ManagementStrategyBusiness developmentData analysisCommunication SkillsAnalytical SkillsCollaborationMicrosoft ExcelProblem SolvingMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingMicrosoft Office Suite

Posted 2024-11-15

Apply

🔥 Executive Assistant

Posted 2024-11-14

📍 Philippines

🔍 Construction

🏢 Company: Remote VA

5+ years of experience as an executive assistant, preferably in the construction industry or a related field.
Exceptional organizational and time management skills, with a proven ability to juggle multiple tasks.
Excellent written and verbal communication skills.
Proficiency in Google Suite (Docs, Sheets, Calendar) and familiarity with Canva for presentations.
Discretion and professionalism in handling confidential information.
Ability to work flexible hours, including evenings or weekends.
Strong problem-solving skills and the ability to work independently.

Oversee and coordinate an executive's schedule, arrange appointments, and manage travel logistics.
Draft, proofread, and manage professional communication including emails and presentations.
Assist with project timelines and collaborate with team members, preparing reports on project progress.
Plan and manage meetings, conferences, and company events ensuring logistics are handled smoothly.
Handle routine administrative tasks such as expense reports, record-keeping, and other office duties.
Manage occasional personal tasks and responsibilities for the executive including personal appointments and errands.

Project ManagementCommunication SkillsMicrosoft ExcelProblem SolvingMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingMicrosoft Office Suite

Posted 2024-11-14

Apply

🔥 Executive Assistant with Travel Coordination Experience

Posted 2024-11-13

📍 Philippines

🧭 Independent Contractor, Full-Time

💸 1500 USD per month

🔍 Renewable energy

🏢 Company: Pearl

At least 3 years of travel management experience, specifically for large groups of people.
At least 3 years of executive assistant experience, ideally within a startup or fast-paced environment.
Excellent organizational and time management abilities.
Strong attention to detail.
Exceptional communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Ability to work independently and as part of a team.
Demonstrated ability to handle confidential information with discretion.
Experience working in or passionate about renewable energy or the sustainability sector (nice-to-have).
Financial literacy, including basic budgeting, expense tracking, and report generation (nice-to-have).
Remote event management experience (nice-to-have).

Manage end-to-end planning and execution of travel logistics for at least 60 people.
Coordinate with internal teams and external stakeholders to ensure event success.
Create detailed event timelines and checklists.
Assist with on-site event management and support.
Manage the CEO's calendar, coordinate appointments, meetings, and travel itineraries.
Act as a gatekeeper for all communication and ensure effective prioritization of tasks.
Handle and attend to personal tasks as needed.
Assist in preparing reports, presentations, and documents for stakeholders.
Proactively assist with various projects and track project progress and deadlines.
Collaborate with department heads to streamline communication and task delegation.

Project ManagementMicrosoft OfficeAttention to detailTime ManagementMicrosoft Office Suite

Posted 2024-11-13

Apply

🔥 Executive Assistant with SMM and Financial Record-Keeping Expertise

Posted 2024-11-13

📍 Philippines

🏢 Company: Remote VA

Bachelor’s degree in Business Administration, Marketing, Finance, or related field.
Minimum of 2-3 years of experience as an executive assistant, with expertise in social media management and financial record-keeping.
Proficiency in social media platforms such as Facebook, Instagram, Twitter, LinkedIn, etc. and management tools like Hootsuite, Buffer, etc.
Excellent written and verbal communication skills.
Strong organizational and time management abilities.
Capability to manage multiple tasks and projects simultaneously.
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.

Provide comprehensive administrative support to executives, including calendar management, correspondence, and meeting coordination.
Manage and maintain social media accounts, create and schedule content, and engage with followers.
Prepare and edit documents, reports, and presentations.
Coordinate travel arrangements, itineraries, and reservations.
Handle confidential information with discretion and professionalism.
Assist with personal errands and tasks as needed.
Monitor social media trends and analytics to optimize content performance.
Maintain accurate financial records, including expenses, invoices, and budget tracking.
Assist with financial reporting and analysis.
Collaborate with the finance team to ensure compliance with financial policies and procedures.

Communication SkillsSEOMicrosoft OfficeTime ManagementMultitaskingComplianceMicrosoft Office Suite

Posted 2024-11-13

Apply

🔥 Executive Assistant (AU Media Industry, Home-based)

Posted 2024-11-13

📍 Philippines

🧭 Full-Time

💸 60000 - 80000 PHP per month

🔍 Media Industry

🏢 Company: ConnectOS

2-4 years’ experience for EA/Admin roles.
Experience with Monday.com.
Proficiency in Canva to create business proposals for partnerships.
Experience working with Australian clients is a plus.

Daily management of the manager’s diary.
Support manager’s requirements leading the company while overseeing management and operational efficiency across the team.
Manage reports, KPIs, and accountability to the team’s roles and responsibilities.
Maintain strict confidentiality regarding sensitive information, including business strategies, financial data, and personal matters.
Handle confidential documents or discussions with discretion.
Retain all expense receipts and remit them to Finance as required.
May perform other duties reasonably requested from time to time.

Communication SkillsAnalytical SkillsCollaborationProblem SolvingMicrosoft OfficeAttention to detailOrganizational skillsPresentation skillsTime ManagementWritten communicationMultitaskingMicrosoft Office Suite

Posted 2024-11-13

Apply

🔥 Executive Assistant - Talent Pool

Posted 2024-11-12

📍 Philippines

🏢 Company: FreedUp

Prior experience as a Virtual Assistant or in a similar administrative role is preferred but not required.
Proficient in digital communication tools, project management software, and standard office applications (e.g., Microsoft Office, Google Workspace).
Excellent written and verbal communication skills are essential for effective client interaction.
Highly organized with a keen eye for detail and the ability to manage multiple tasks simultaneously.
Willingness to learn new tools and adapt to different client needs.

Manage email correspondence, schedule appointments, and organize digital files to ensure smooth operations for clients.
Assist in tracking project timelines, coordinating tasks, and ensuring deadlines are met.
Handle incoming inquiries and communications on behalf of clients, maintaining a professional demeanor.
Conduct research and perform data entry tasks to support client projects and initiatives.
Help clients prioritize tasks and manage their daily workload using project management tools.

Project ManagementProject CoordinationAdministrative ManagementCommunication SkillsMicrosoft ExcelMicrosoft OfficeAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingMicrosoft Office Suite

Posted 2024-11-12

Apply

Executive Assistant

Requirements:

Responsibilities:

Related Jobs

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities