Executive Assistant

Posted 3 months agoViewed

View full description

💎 Seniority level: Proven experience as an Executive Assistant or in a similar role

📍 Location: Philippines, US Eastern Time, NOT STATED

🏢 Company: ScalePH

🗣️ Languages: English

⏳ Experience: Proven experience as an Executive Assistant or in a similar role

🪄 Skills: LeadershipProject ManagementBusiness DevelopmentData AnalysisPeople ManagementProject CoordinationCross-functional Team LeadershipAdministrative ManagementCommunication SkillsAnalytical SkillsCollaborationMicrosoft ExcelResearchRelationship managementCreativity

Requirements:

You have proven experience as an Executive Assistant or in a similar role, and you’ve been the indispensable right hand to your team.
You’re a research guru with a knack for finding the information others miss, and you love connecting the dots.
LinkedIn isn’t just a platform for you—it’s your playground. You know how to navigate it to build and maintain a powerful network.
Your communication skills are top-notch, and you can write in a way that perfectly captures someone else’s voice.
Organization is your middle name, and you thrive in environments where you need to juggle multiple priorities without missing a beat.
You have a natural charm and confidence that make you a pleasure to work with, even under pressure.
Discretion and confidentiality are in your DNA—you understand the importance of trust and handle sensitive information with care.

Responsibilities:

Research Like a Pro: You’ll dig deep into LinkedIn and other platforms, gathering the intel our executives need to make informed decisions and strategic moves.
Keep Relationships Thriving: You’ll craft thoughtful touches—like sending a Braves hat to a client who loves baseball—that show we care and pay attention.
Orchestrate with Precision: Manage schedules and ensure executives are always in the right place, equipped with the necessary information.
Communicate Like Donna: Ghostwriting emails and preparing briefings that reflect the voice of executives.
Delight and Surprise: Master the art of 'surprise and delight' to make clients feel appreciated and valued.

Apply

Related Jobs

Apply

🔥 Executive Assistant to the CEO of a Boutique Marketing Agency

Posted 8 days ago

📍 Philippines, Romania, Argentina

🔍 Marketing

🏢 Company: Adfix👥 1-10 Digital Marketing Advertising SEO Marketing

Proven experience as an Executive Assistant or similar role.
Proficiency with Google Workspace (Gmail, Calendar, Drive) and Xero.
Excellent organizational and time-management skills.
Strong communication and interpersonal abilities.
Ability to handle confidential information with discretion.
Proactive and able to anticipate needs and provide solutions.
Must be able to work European hours like 10am-6pm CET.

Monitor and manage personal and professional inboxes, prioritizing and organizing replies.
Schedule and organize calendar events, maintaining both personal and professional calendars.
Summarize meeting notes, assign tasks, and ensure follow-up on action items.
Enter vendor invoices in Xero, perform reconciliations, and prepare statements for the accountant.
Conduct various research including vendor finding, and post job adverts, sourcing, and screening candidates.

Organizational skillsTime ManagementResearchStrong communication skillsData entryBookkeeping

Posted 8 days ago

Apply

🔥 Bilingual Executive Assistant (English-French)

Posted 9 days ago

📍 Philippines

🧭 Full-Time

💸 8400.0 - 13200.0 USD per year

🔍 Coaching and Digital Marketing

🏢 Company: WeAssist.io

Proficiency in email and calendar management.
Strong organizational and communication skills.
Experience with CRM software (preferably HubSpot or ClickFunnels) and Google Suite.
Ability to coordinate tasks with Upwork hires and streamline processes.

Manage both professional and personal email inboxes, ensuring timely responses and organization.
Coordinate and manage the client’s calendar, ensuring efficient scheduling.
Respond to leads promptly and maintain CRM data organization.
Organize and manage documents and client-related materials.
Organize invoices and support accounting tasks.
Manage content scheduling and reply to social media engagement.

Administrative ManagementCommunication SkillsOrganizational skillsMicrosoft Office SuiteSales experienceCRM

Posted 9 days ago

Apply

🔥 Executive Assistant - Part Time (US Home Restoration, WFH)

Posted 10 days ago

📍 Philippines

🧭 Part-Time

💸 400.0 PHP per hour

🔍 Home Restoration

🏢 Company: ConnectOS👥 251-500 Compliance Consulting Human Resources Business Development Security Legal

2+ years experience as an Executive Assistant or in a similar role supporting C-level executives.
Strong communication skills, both written and verbal.
Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
Ability to work independently and anticipate the needs of the CEO.
Ability to maintain a high level of confidentiality and professionalism.

Monitor and manage the CEO's email accounts for timely responses.
Coordinate and maintain the CEO’s schedules across multiple ventures.
Identify inefficiencies in workflows and propose solutions.
Act as a trusted advisor to the CEO for strategic initiatives.
Prepare reports and manage travel arrangements.

Microsoft Office SuiteResearch

Posted 10 days ago

Apply

🔥 Executive Assistant

Posted 12 days ago

📍 Philippines

🧭 Full-Time

🔍 Snack food

🏢 Company: Aux👥 11-50 Accounting Compliance Analytics

1-2+ years of experience as an Executive Assistant or similar role supporting C-level executives.
Ability to work independently with minimal supervision.
Strong attention to detail and organizational skills.
Tech-savvy with a willingness to learn different platforms.
Strong written and verbal communication skills in English.
Proficiency in Microsoft Office and Google Suite.

Perform daily office management tasks, including meeting preparations and file organization.
Manage calendars, schedule meetings, and make travel arrangements.
Draft and edit emails and ensure timely distribution of meeting notes.
Maintain relationship databases and anticipate leadership’s needs.
Coordinate high-priority tasks across departments.

Project ManagementCommunication SkillsMicrosoft OfficeAttention to detailOrganizational skillsMultitaskingData management

Posted 12 days ago

Apply

🔥 Executive Assistant

Posted 12 days ago

📍 Philippines

🏢 Company: Outsource Access👥 251-500 Digital Marketing SEO Social Media Management Lead Generation Graphic Design

Proven experience as an Executive Assistant or in other administrative roles.
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Google Workspace (Docs, Sheets, Calendar).
Strong experience with CRM systems (Salesforce, HubSpot, etc.) for effective data management.
Experience with content creation tools such as Canva and managing social media accounts.
Excellent written and verbal communication skills for liaising with senior leadership and teams.
Strong organizational skills with the ability to manage multiple priorities.
Ability to work independently and anticipate the needs of the leadership team.
High level of discretion, confidentiality, and professionalism.

Manage complex calendar and schedule appointments, meetings, and travel arrangements for executives.
Coordinate and prepare materials for meetings, including agendas, reports, and presentations.
Handle executive correspondence and communicate effectively with internal and external stakeholders.
Prepare high-level reports, including data analysis and summaries for leadership.
Assist with ad-hoc projects and tasks as needed across various functions.
Maintain and update CRM systems with client details, meeting notes, and action items.
Assist in managing marketing tasks, social media updates, and content creation using Canva.
Handle ad-hoc administrative tasks and manage internal communications.
Assist with basic accounting tasks such as processing invoices and tracking expenses.

Data AnalysisSalesforceContent creationMicrosoft Office SuiteCRM

Posted 12 days ago

Apply

🔥 Executive Assistant (Bookkeeping & Marketing)

Posted 16 days ago

📍 Philippines

🧭 Full-Time

🔍 BPO (Business Process Outsourcing)

🏢 Company: NeoWork👥 11-50 Outsourcing Web Development Manufacturing Animation

At least 3+ years of proven experience as an Executive Assistant, Bookkeeper, or similar role.
Strong knowledge of bookkeeping principles and financial management.
Experience in marketing and social media management is highly desirable.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Proficiency in using accounting software and office productivity tools.
Ability to handle multiple tasks and prioritize effectively.
High level of professionalism, integrity, and confidentiality.
Bachelor's degree in Accounting, Business Administration, Marketing, or a related field is preferred.
Owned computer or laptop and stable internet connectivity.
Knowledgeable in Office 360, Google Apps, and client-facing communication.

Perform bookkeeping tasks, including managing accounts payable/receivable and maintaining financial records.
Assist in preparing financial statements and reports.
Develop and track budgets, and perform financial analysis.
Support marketing initiatives through research, content creation, and managing social media channels.
Coordinate and schedule marketing campaigns and activities.
Prepare presentations and promotional materials.
Handle correspondence and communication with clients and stakeholders.
Support the executive team with various administrative tasks as needed.

Financial ManagementContent creationMicrosoft ExcelMicrosoft OfficeOrganizational skillsTime ManagementWritten communicationResearchVerbal communicationMarketingFinancial analysisBookkeepingBudget management

Posted 16 days ago

Apply

🔥 Executive Assistant to the Director of Asset Management

Posted 16 days ago

📍 Philippines, Argentina, Mexico, Brazil, Colombia

🧭 Full-Time

💸 1300.0 - 1600.0 USD per month

🔍 Asset management and financial sector

🏢 Company: FreedUp

Bachelor’s or Master’s degree in Finance, Business, or a related field.
3+ years of experience in financial analysis and/or executive assistance.
Advanced proficiency in Excel and familiarity with financial documents like P&L statements.
Experience working in a virtual environment with U.S.-based teams.
Strong organizational and time-management skills with attention to detail.
Exceptional written and verbal communication skills.
Reliable high-speed internet connection (50 Mbps download and 10 Mbps upload).
A modern laptop or desktop computer with a multi-core processor (Intel i5 or equivalent).
Familiarity with remote collaboration tools like Microsoft Teams, OneNote, Zoom, or Slack.
A noise-canceling headset for clear communication.

Maintain a comprehensive asset management dashboard.
Perform data entry tasks related to financial information.
Assist with financial reporting processes.
Support executive tasks, including managing emails and calendars to ensure seamless operations.

Communication SkillsMicrosoft ExcelOrganizational skillsTime ManagementReportingData entryFinancial analysis

Posted 16 days ago

Apply

🔥 Executive Assistant with Quickbooks

Posted 29 days ago

📍 Metro Manila, Philippines. Central Visayas, Philippines. Davao Region, Philippines. Central Luzon, Philippines

🧭 Full-Time

🏢 Company: Remote VA

Experience as an Executive or Personal assistant or in a similar role.
Proficiency in QuickBooks for managing financial tasks.
Proficiency in MS Excel, including formulas and basic data analysis.
Strong organizational and communication skills.
Honest and proactive attitude.

Manage the executive's calendar, schedule meetings, and handle travel arrangements.
Draft and send emails, reports, and other documents.
Keep records and files organized.
Handle invoices, payments, and basic bookkeeping using QuickBooks.
Generate financial reports as needed.
Create and update spreadsheets for data tracking in MS Excel.
Prepare simple reports and analyze data.
Act as a point of contact between the executive and others.
Coordinate tasks and projects to ensure they stay on track.

Data AnalysisFinancial ManagementMicrosoft ExcelReportingBookkeeping

Posted 29 days ago

Apply

🔥 Executive Assistant with Marketing Background

Posted about 1 month ago

📍 Philippines

🧭 Full-Time

🔍 FinTech, blockchain, decentralized finance

🏢 Company: Pearl👥 251-500💰 Angel about 6 years agoE-Commerce Sports

3-5 years in operations, project management, or related fields, preferably in FinTech, blockchain, or decentralized finance.
Strong background in marketing and growth strategy.
Familiarity with Google Drive, Slack, Notion, and Telegram.
Excellent communication and interpersonal skills.
Ability to thrive in fast-paced environments and adapt to changing priorities.

Oversee operational processes, identify inefficiencies, and develop solutions to streamline workflows.
Execute social media projects, particularly focused on video content.
Serve as a point of contact for team members and external stakeholders.
Take ownership of key projects, ensuring effective delivery aligned with business objectives.
Contribute to onboarding new hires and maintaining operational documentation.

Project ManagementOperations ManagementContent creationCross-functional collaborationMarketing

Posted about 1 month ago

Apply

🔥 Executive Assistant (US Based Farming Company)

Posted about 1 month ago

📍 Philippines

🧭 Full-Time

🔍 Agriculture, Farming

🏢 Company: Pearl👥 251-500💰 Angel about 6 years agoE-Commerce Sports

Background in agriculture, farming, or related industries is preferred.
3-5 years of experience in operations management and project management.
Exceptional organizational and multitasking skills.
Strong communication skills, both written and verbal.
Proficiency with tools like Trello, Asana, Slack, Google Workspace, Canva and Tableu.

Manage and organize schedules, ensuring coordination of meetings across multiple time zones.
Oversee supply chain logistics, maintenance schedules, and project timelines.
Track and analyze production metrics, providing insights to improve decision-making.
Plan team meetings and assist in onboarding new team members.

Project ManagementData AnalysisOperations ManagementTableau

Posted about 1 month ago

Apply

Executive Assistant

Requirements:

Responsibilities:

Related Jobs

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities

🔧 Requirements

💡 Responsibilities