Maintain accurate applicant tracking system records, including duplicate records, pipeline stages, and feedback.
Set up hiring rounds, including stages, interview kits, feedback forms, and permissions.
Maintain templates and the hiring tracker, and post roles to the careers page and external boards and communities.
Produce reporting on pipeline volume, time to hire, stage conversion, and applicant sources.
Own ATS integrations with support from the IT team.
Administer work tests and skills assessments, track submissions, route responses to reviewers, and ensure candidates are paid.
Manage the careers inbox and assist with candidate status updates, rejections, and next-step instructions.
Schedule interviews across time zones while accounting for interviewer calendars and candidate constraints.
As capacity allows, support application review, candidate sourcing, and the People Operations team.
CRM
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Overview
Epoch AI is a research institute that investigates trends in machine learning and the economic and societal consequences of artificial intelligence (AI). The organization provides data-driven insights to inform governance and strategic planning related to AI to policymakers, academic researchers, industry analysts, journalists, and non-profit organizations. It offers services such as commissioned research, model evaluations, and consultations to companies, non-profits, and government bodies. Epoch AI's products include reports, models, and visualizations. Its tools and benchmarks include the Epoch Capabilities Index (ECI), an AI Data Centers explorer, an AI Models database, an AI Chip Sales dataset, FrontierMath, and MirrorCode.
Culture
Epoch AI operates as a fully remote organization, offering flexible work hours and schedules for most roles. While applications are welcome from all time zones, some roles prefer candidates who can overlap with UTC-8 (Pacific Time) and UTC (Greenwich Mean Time). The organization encourages attendance at three annual team retreats. Epoch AI is committed to an inclusive, equitable, and supportive community. It provides paid access to local coworking spaces if desired.
Fully remote environment with flexible work hours
Three annual team retreats are encouraged
Commitment to an inclusive, equitable, and supportive community
Paid access to local coworking spaces available
Technology Story
Epoch AI uses SPF, Viewport Meta, IPhone / Mobile Compatible, SSL by Default, DMARC, LetsEncrypt, U.S. Server Location, Google Font API, IPv6, and Google Apps for Business. Job postings indicate the use of coding agents to assist in analyzing tasks within benchmarks. Familiarity with evaluation frameworks like Inspect is mentioned for Software Engineer roles. The organization's expense policy allows for unlimited spending on AI tools, and comfort with AI coding tools is noted for some positions. Epoch AI utilizes Lever for applicant tracking. Python proficiency is noted for Researcher roles, and Python libraries such as Matplotlib/Plotly are referenced for Senior Product Designer roles. Figma is used for design work, including auto-layout and components.
Why Work Here
Fully remote environment, including flexible work hours and schedules for most roles
Paid work trips, including 3 staff retreats per year and relevant conferences
Access to well-equipped offices in Berkeley, California, including paid meals, snacks, and a gym; all staff have access for at least 20 days each year
Reimbursement for coworking space is an option
Benefits and Perks
Annual salaries range from $95,000 to $325,000 USD, depending on location, seniority, and experience
Salaries are not restricted to USD and are usually paid in local currencies
Comprehensive health insurance program, including supplemental benefits specific to local country laws
Life insurance and pension plan, if applicable in country of residence
No specific annual limit on paid time off (PTO), with 30 protected days, and unlimited personal and sick leave
4 months paid parental leave for permanent staff with at least 12 months of tenure (prorated if less than 12 months); up to 6 months (paid + unpaid) for some roles
Flexible and generous expense policy for equipment, productivity tools, and learning/development, including unlimited spending on AI tools (subject to regulations and manager approval)