senior Assistant Jobs

Find remote senior assistant positions. Browse through our curated list of opportunities and take the next step in your career.

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🔥 Administrative Assistant

Posted 2024-11-19

📍 Mill Valley, CA

🧭 Full-Time

💸 25 - 35 USD per hour

🏢 Company: Awning

10+ years of administrative assistant experience
5+ years of QuickBooks proficiency
Microsoft Office Suite (Outlook, Word, Excel) expertise
Excellent communication, interpersonal, and customer service skills
Ability to handle confidential information with discretion
Strong multitasking, prioritization, and time management
Exceptional attention to detail and ability to work independently

Assist in executing work responsibilities to achieve company goals and improve operational efficiency.
Manage front desk operations: greet visitors, handle phone calls, mail, shipments, and emails.
Coordinate meetings, appointments, and travel arrangements.
Negotiate and manage office supplies and services, ensuring cost-effectiveness.
Serve as liaison to the Board of Trustees for charitable foundations.
Prepare meeting agendas, minutes, correspondence, and reports.
Assist with correspondence, legal documentation, and communication with lawyers and accountants.
Provide operational support for marina operations: accounts receivable/payable, maintenance contracts, employee management, and payroll.

Customer service Microsoft Office Attention to detail Time Management Multitasking Documentation Microsoft Office Suite

Posted 2024-11-19

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🔥 Assistant General Counsel, Corporate and Securities

Posted 2024-11-15

📍 United States

🧭 Full-Time

💸 232000 - 290000 USD per year

🔍 Mental healthcare

8+ years total experience, including 4+ years in-house experience, preferably at a high-growth company.
Healthcare-related experience is ideal due to our healthcare corporate structure.
Barred in a US state and able to practice through NY in-house counsel registration.
Self-starter, organized, flexible, able to create new processes and procedures, and able to evangelize processes and procedures across multiple departments.
Ability to lead small teams.

Lead our corporate and securities function.
Lead debt and equity financing transactions.
Lead M&A transactions.
Maintain corporate books and records and take Board minutes.
Oversee the administration of our stock plan and related equity programs.
Maintain and update our Management Services Organization agreements and relationships.
Ideally, lead the formalization of a Procurement function and other workflows, handle light Intellectual Property work and light Employment work, modernize our Contract Lifecycle Management, and perform light Technology Transfer roles.

Leadership Communication Skills Attention to detail Organizational skills Compliance

Posted 2024-11-15

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🔥 Executive Assistant to CEO (Bilingual Spanish/English)

Posted 2024-11-14

📍 Philippines

🔍 Mexican startup ecosystem

🏢 Company: Donna

Bilingual in Spanish and English, with exceptional communication skills in both languages.
Proven experience supporting senior executives in fast-paced, high-stakes environments.
Knowledgeable in confidentiality best practices and committed to discretion and security.
Ability to work in the CT (Mexico) time zone.
Highly intelligent, confident, and comfortable working autonomously.

Managing emails effectively to ensure timely communication.
Coordinating calendars to optimize the CEO's schedule.
Arranging travel logistics for domestic and international trips.
Acting as a key liaison for the CEO's personal and professional relationships to facilitate effective communication.

Posted 2024-11-14

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🔥 Senior Executive Assistant

Posted 2024-11-14

🧭 Full-Time

💸 105000 - 115000 USD per year

🔍 Cloud computing

🏢 Company: DigitalOcean

Strong people/interpersonal skills.
Creative and efficient calendar management skills.
Experience supporting a C-Level executive.
Exceptional verbal and written communication skills.
Extensive experience with email management.
Extensive experience with G Suite (Gmail, Calendar, Meets, Drive, Docs, Sheets, Slides).
Extensive experience with Zoom.
Extensive experience with scheduling, planning, and travel logistics.
Strong administrative writing and reporting skills.
Strong time management abilities.

Executive-level support for one C-Level Executive and their Leadership Team.
Heavy calendar management, including cross-functional team meetings, offsites, and regular 1:1s.
Collaborate with the EA Team to align schedules and plans.
Assist in meeting planning and special projects.
Ensure follow-through on action items from leaders and teams.
Develop rapport and maintain relationships with key leadership contacts.
Coordinate Leadership events and travel logistics.
Handle expense reporting.
Support onboarding for incoming team members.
Maintain confidentiality with sensitive information.
Draft internal and external correspondences for Executives.

Posted 2024-11-14

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🔥 Assistant General Counsel

Posted 2024-11-13

📍 United States

🔍 Blockchain and fintech

JD degree from an accredited U.S. law school.
6-8+ years of transactional legal experience at a major law firm and/or a high-growth blockchain or fintech company.
Strong knowledge of commercial transactions as well as securities, anti-money laundering, tax and other financial laws and regulations.
Deep understanding of blockchain industry; knowledge of tokenization is a plus.
Excellent analytical, research, and writing skills.
Strong communication and interpersonal skills.
Detail-oriented with a high level of accuracy and attention to detail.
Ability to manage multiple projects and deadlines simultaneously.
Ability to work independently and as part of a team.

Develop and implement legal strategies that align with the company’s objectives.
Provide guidance, advice, and support on transactions with partners, customers, and vendors.
Diligence potential partners, customers, and vendors to assess and manage counterparty risks.
Provide guidance and advice on marketing, promotional, and public relations content.
Support new product development and ensure compliance with applicable laws and regulations.
Monitor changes in relevant laws and regulations, providing updates where appropriate.
Prepare and deliver trainings on legal and compliance issues.
Enhance legal operations and coordinate with external legal counsel as needed.

Blockchain Business Development Product Development Business development Negotiation Attention to detail Compliance

Posted 2024-11-13

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🔥 Virtual Assistant

Posted 2024-11-09

📍 United States

🧭 Contract

💸 1500 - 3800 USD per month

🏢 Company: Zirtual

Associate or Bachelor’s degree with a minimum of 5 years of relevant experience, or 7 years without a degree.
At least 6 months of related experience working remotely.
Experience working at 2 or more companies.
Experience as a 1099 Independent Contractor is preferred.
Proficiency with Google Workspace and Microsoft Office.
Proficiency with project/task management software (Trello, Asana, etc.).
Proficiency with expense management software (Expensify, Quickbooks, etc.).
Proficiency with a CRM platform (Salesforce, Hubspot, etc.).
Must provide all necessary equipment and tools for remote work.

Manage clients' calendars and schedules.
Conduct research projects as needed.
Handle expense management and invoicing.
Perform data entry and maintain digital organization.
Manage client inboxes and travel arrangements.
Provide meeting support and assist with project management.
Complete various other administrative tasks.

Project Management Salesforce Communication Skills Analytical Skills Collaboration Microsoft Excel Microsoft Office

Posted 2024-11-09

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🔥 Patient Navigator - Medical Assistant Remote

Posted 2024-11-09

📍 Arizona, Colorado, Florida, Illinois, Missouri, Pennsylvania, Texas

💸 23 - 27 USD per hour

🔍 Healthcare

🏢 Company: Amaze Health

Minimum five (5) years clinical experience working as a Medical Assistant in an urgent care, emergency room, or busy family practice setting.
Excellent communication and customer service skills.
Bilingual in Spanish and English is preferred.
High school diploma or equivalent is required.
Registered Medical Assistant or Certified Medical Assistant license is required.

Offer assistance to patients by answering questions with empathy and precision.
Help maintain and organize medical records ensuring their accuracy and confidentiality.
Guide patients through insurance-related questions and claims procedures.
Act as a liaison between patients and healthcare providers, organizing appointments and delivering patient education.
Reach out to patients for follow-up to ensure adherence to recommendations.

Communication Skills Analytical Skills Collaboration

Posted 2024-11-09

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🔥 Sr. Executive Assistant

Posted 2024-11-09

📍 United States

💸 80000 - 115000 USD per year

🔍 Battery industry

🏢 Company: Solid Power

College degree or equivalent experience plus minimum of six years related experience supporting C-Suite level executives.
Highly proficient in Microsoft Office 365 and Adobe Acrobat Pro, especially PowerPoint.
Able to perform in a fast-paced environment and comfortable with change.
Demonstrates integrity, maintains confidentiality, and inspires trust.
Exhibits strong interpersonal and organizational skills with excellent communication skills.

Independently provides high level administrative support to the CEO, managing complex calendars and arranging travel.
Conserves the executive’s time by handling emails, initiating communications, and analyzing information.
Plans and coordinates the executive’s schedule, ensuring preparation for commitments.
Prioritizes conflicting needs and follows through on projects under deadline pressure.
Identifies and implements processes to improve efficiency and communication.

Leadership Project Management Project Coordination Cross-functional Team Leadership Administrative Management Communication Skills Analytical Skills Collaboration Microsoft Excel Organizational skills

Posted 2024-11-09

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🔥 Senior Executive Assistant - EMEA

Posted 2024-11-08

🧭 Full-Time

🔍 Content management systems

Bachelor's degree or equivalent experience.
Minimum of 5 years of experience as an Executive Assistant or in a similar role.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in Google Workspace and other relevant software.
Ability to work independently in a remote environment.
High degree of professionalism and discretion.

Manage calendars, schedule meetings, and coordinate appointments for the executive team.
Handle complex travel arrangements and prepare expense reports.
Act as a liaison for the executive team and manage information flow.
Arrange logistics for high-level meetings and prepare meeting materials.
Assist in the strategic planning and execution of projects.

Organizational skills

Posted 2024-11-08

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🔥 Legal Administrative Assistant (Remote)

Posted 2024-11-08

🧭 Full-Time

💸 40900 - 85300 USD per year

🔍 Marketing, Packaging, Print, Supply Chain

High School Diploma or GED with 5+ years of experience in civil litigation.
Proficiency in court procedures, including e-filings and trial preparation.
Strong organizational skills to manage deadlines and prioritize workload.
Advanced proficiency in MS Office or MAC for legal software.
Excellent oral and written communication skills for effective interaction with legal professionals.

Process expense reimbursements accurately and promptly.
Retrieve and organize documents from courts as required.
Utilize legal knowledge to apply civil procedures and prepare accurate legal documents.
Support legal team operations using legal terminology and procedures.
Conduct intake procedures and manage data accurately.
Assist with overflow work including filing and preparing attorney timesheets and reports.

Organizational skills

Posted 2024-11-08

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