Legal Administrative Assistant (Remote)

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Requirements:

• High School Diploma or GED with 5+ years of work experience, ideally in civil litigation
• Proficiency in court procedures, including e-filings, trial preparation, and adherence to civil procedure rules.
• Ability to consistently apply relevant policies, procedures, and legal regulations while executing job responsibilities.
• Advanced proficiency in technology, including MS Office or MAC, for word processing, spreadsheets, and specialized legal software essential for effective job performance.
• Excellent oral and written communication skills, enabling clear and effective communication across departments and with legal professionals.
• Strong organizational skills with a proven ability to manage deadlines, prioritize workload, and adjust to meet evolving business needs.
• In-depth knowledge of functional areas related to litigation or a professional field within the legal industry

Responsibilities:

• Process expense reimbursements accurately and promptly.
• Retrieve and organize documents from courts as required for cases.
• Utilize knowledge of civil procedure and evidence rules to research and apply legal standards effectively.
• Prepare pleadings, motions, and other legal documents with high accuracy and attention to detail.
• Apply familiarity with legal terminology and procedures to support legal team operations.
• Use LexisNexis/Westlaw proficiently to gather cases for attorney review.
• Demonstrate understanding of "redline" and "blackline" document comparisons.
• Independently create Table of Authorities (TOA) and Table of Contents (TOC) without external assistance.
• Conduct intake procedures and gather necessary information as assigned.
• Enter and manage data accurately within various systems.
• Format, input, edit, retrieve, copy, scan, and transmit legal documents and relevant information as needed.
• Prepare pleadings, discovery documents, and contracts for filing, service, and editing with minimal errors.
• Organize and maintain pleading/discovery binders, indexes, and case files.
• Utilize docketing/calendaring systems to track court dates and filing deadlines.
• Assist with overflow work including typing, filing, photocopying, and mailings.
• Generate attorney timesheets, expense summaries, client bills, and reports as directed.
• Collaborate with colleagues to complete assigned projects and maintain confidentiality.
• Ensure confidentiality and integrity of client/attorney information.
• Maintain organized files, records, and reports for easy retrieval.
• Participate in special projects and other assigned duties as required.
• May provide oversight of work conducted by junior level staff and/or review/audit work for accuracy.