Payroll Specialist

Posted 8 days agoViewed

💎 Seniority level: Junior, 1 year

📍 Location: United States

💸 Salary: 22.0 - 27.0 USD per hour

🔍 Industry: Personal Finance

⏳ Experience: 1 year

🪄 Skills: Data AnalysisExcel VBAMicrosoft ExcelCustomer serviceAccountingMS OfficeReportingData entry

1 year experience with assisting and processing high-volume multi-state/multi-company payroll processing using ADP Workforce Now
General understanding regarding HR/Payroll/Accounting transactions/process flows
Must be familiar with MS office products (Word, Excel – intermediate skills, Outlook)
Assisting with calculating bonus, commission and premium pay using excel
Reconciling payroll totals to preprocessing reports
Knowledge of deduction management and garnishments
Knowledge of ADP payroll systems
Must be a quick learner and adaptable to a fast-paced environment
Able to work with a wide variety of personalities and deal with each person effectively and professionally
Must possess attention to detail and have accurate data entry
Capable of handling multiple tasks, prioritizing work, and meeting strict deadlines
Ability to secure confidential information
Must possess a professional, proactive, enthusiastic attitude and complete assigned tasks with minimal supervision

Assist in payroll processing and check distribution for multi-state/multi-company bi-weekly, monthly, quarterly and semi-annual payrolls as well as be responsible for all incoming inquiries and requests.
Support the Sr. Manager with audit requests, payroll tax correspondence, outsourced payroll, special projects, assisting with payroll process documentation, and resolving escalated payroll issues.
Manage and respond to payroll/garnishment/tax email boxes answering team requests and questions from other team members
Provide customer service and timely resolution of payroll issues
Assist Sr. Payroll Manager with sending payroll reminders and communications to stakeholders
Assist the Payroll Team pre payroll preparation and file organization
Maintain proper payroll processing supporting documentation in an organized manner
Backup support for payroll processing when a payroll team member is out on vacation
Process all reporting requests by auditors and other departments
Download ADP invoices and distribute to required departments
Analyze payroll data, reports, and forms for accuracy
Ensure payroll records are accurate, complete, and well-maintained
Work closely with other internal/external parties to obtain data timely and follow-up as needed
General Assistance to the payroll department
Other payroll administrative tasks as assigned

Posted 5 months ago

📍 United States

💸 56000 - 76000 USD per year

🔍 Technology

🔧 Requirements

2-3 years proven experience as a Junior Global Payroll Specialist or similar role.
In-depth knowledge of global payroll and pensions legislation, tax regulations, and compliance.
Strong understanding of statutory deductions, tax rates, and social insurance requirements.
Experience with local payroll providers and managing vendor relationships.
Proficiency in using payroll software or systems for payroll processing.
Excellent attention to detail and accuracy in processing payroll.
Strong analytical and problem-solving skills.
Excellent organizational and time management skills.
Strong communication and interpersonal skills for employee inquiries.
Proficient in MS Office, particularly Excel for data analysis.

💡 Responsibilities

Process end-to-end payroll for multiple countries, ensuring accuracy and timeliness of payments.
Ensure compliance with country-specific payroll regulations, tax laws, and social insurance requirements.
Collaborate with local payroll providers to collect and validate payroll inputs.
Review and validate payroll calculations including statutory deductions and bonuses.
Coordinate payroll data integration between HR systems and local payroll systems.
Reconcile and validate payroll outputs including payslips and tax filings.
Handle payroll inquiries from employees across different countries.
Coordinate year-end payroll processes including production of annual tax statements.
Conduct periodic payroll audits to ensure data accuracy and resolve issues.
Collaborate with various teams to ensure timely submission of payroll data.
Communicate pay calendar updates to stakeholders.

Data AnalysisProblem SolvingAttention to detailOrganizational skillsInterpersonal skills

Posted 5 months ago