Administrative Support

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Requirements:

• Proven experience in an administrative, personal assistant, or executive assistant role, preferably supporting senior-level executives or clients.
• Strong ability to manage time effectively, with skills to prioritize tasks and handle multiple responsibilities.
• Excellent organizational skills with the ability to manage a busy calendar and handle confidential information with discretion.
• Outstanding written and verbal communication skills, demonstrating a professional and courteous demeanor.
• Proficient in using scheduling tools like Outlook and Google Calendar, communication platforms like Zoom and Teams, and office applications including Microsoft Office.
• Ability to work independently and take initiative without needing constant supervision.
• Keen attention to detail, ensuring accurate and efficient task completion.
• Adaptable to changing priorities and capable of handling urgent requests.

Responsibilities:

• Maintain and organize the client's diary, ensuring efficient scheduling of meetings, appointments, and events.
• Arrange internal and external meetings, including scheduling, sending invites, preparing agendas, and ensuring necessary materials are ready.
• Act as the primary point of contact for incoming and outgoing communication, including emails and phone calls.
• Organize travel plans, handling logistics such as flights, accommodations, and transport.
• Assist in preparing, editing, and filing documents, reports, and presentations.
• Help the client prioritize tasks and manage deadlines, ensuring action points are followed up promptly.
• Handle client inquiries and coordinate with stakeholders to ensure clear communication.
• Perform various administrative tasks as required, including managing expenses and processing invoices.