Middle Assistant Jobs

Find remote middle assistant positions. Browse through our curated list of opportunities and take the next step in your career.

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🔥 UX Designer - Associate / Assistant Vice President

Posted 1 day ago

🔍 FinTech

🏢 Company: iCapital👥 51-100 Business Intelligence

🔧 Requirements

4+ years of experience
Bachelor’s Degree in Human Computer Interactions, Communication Design, Visual Arts or related field
Strong portfolio that demonstrates UX and visual skills in digital products
Excellent communication and presentation skills
Proficiency in FIGMA is a must.

💡 Responsibilities

Lead all phases of the UX & design process: UX research, visual design and prototyping
Define entire user experiences, and interaction concepts. Creating wireframes, user flows and high-fidelity prototypes leveraging iCapital’s Design System
Help migrate iCapital flagship platform to use our new design system.
Proactively suggest improvements to the platform, not only in reaction to request
Provide clearly defined specs and interaction guidelines to the Development team, ensuring the product vision is executed in an optimal manner.
Manage multiple concurrent requests and requirements

Posted 1 day ago

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🔥 Compliance Assistant - #34179

Posted 1 day ago

📍 Philippines

🧭 Independent Contractor

🔍 Financial Services

🏢 Company: Manila Recruitment👥 11-50 Staffing Agency Consulting Human Resources Recruiting Social Media

🔧 Requirements

3-5 years in Financial Compliance role
Strong English communication skills
Proficiency in Microsoft Office Suite
Good analytical and organizational skills

💡 Responsibilities

Receive and review business submissions
Draft suitability letters and input fact-find information
Organize and maintain client folders
Ensure compliance documentation is complete
Submit documents to compliance manager for review

Analytical Skills Attention to detail Organizational skills Time Management Documentation Compliance Microsoft Office Suite Data entry Financial analysis

Posted 1 day ago

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🔥 Executive Assistant

Posted 1 day ago

📍 Philippines

🧭 Full-Time

💸 75000.0 - 125000.0 PHP per month

🔍 Digital Advertising, Marketing, Lead Generation

🔧 Requirements

2+ years in fast-paced operations, executive support, or project coordination, managing multiple projects and cross-team initiatives.
Highly organized with strong time management, ensuring efficiency and attention to detail.
Proactive problem solver, anticipating roadblocks and finding solutions to keep projects on track.
Strong communicator and collaborator, ensuring clarity and alignment across teams, executives, and vendors.
Tech-savvy, experienced with Google Suite, CRMs (Salesforce preferred), and project management tools like Monday.com.
Trustworthy and discreet, handling sensitive data and executive communications with professionalism.
Continuous improvement mindset, always optimizing processes and team efficiency.
Must have a working laptop/pc and internet and back-up connection
Agile professional who excels in a fast-paced environment and thrives on continuously pivoting strategies to drive business needs forward

💡 Responsibilities

Own and manage cross-functional projects across Client Success, Operations, Media, and Executive teams, ensuring alignment with business priorities, clear accountability, and timely execution of key deliverables.
Maintain and optimize CRM systems (Salesforce, Monday.com, Google Drive, etc.), ensuring data accuracy, process efficiency, and seamless information flow across teams.
Enable leadership and team effectiveness by preparing high-impact meeting materials, tracking strategic initiatives, and ensuring alignment on key priorities through rigorous follow-ups.
Strengthen pre-sales and client engagement processes by ensuring seamless coordination of proposals, quotes, presentations, and marketing assets to enhance prospect and client experience.
Act as a bridge between internal teams, vendors, and clients, ensuring clear expectations, timely asset delivery, and proactive issue resolution.
Continuously adapt and expand responsibilities, anticipating needs and taking initiative to support business growth, operational excellence, and executive priorities.

Salesforce Project Coordination Cross-functional Team Leadership Business Operations Communication Skills Microsoft Excel Problem Solving Attention to detail Organizational skills Time Management Client relationship management CRM

Posted 1 day ago

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🔥 Platform Technology Support - Assistant Vice President

Posted 3 days ago

📍 United States, Canada

🧭 Full-Time

🔍 Financial Technology

🏢 Company: iCapital👥 51-100 Business Intelligence

🔧 Requirements

5+ years experience in a client technical support role
Strong communication skills
Ability to prioritize tasks and manage time
Technical experience with spreadsheets and databases
Familiarity with alternative investments and financial technology

💡 Responsibilities

Respond to platform specific technical inquiries
Troubleshoot technical issues and collaborate internally
Synthesize customer feedback to optimize user experience
Facilitate user entitlements
Assist with process documentation for technical issues

SQL Business Intelligence Data Analysis Documentation Troubleshooting Technical support

Posted 3 days ago

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🔥 HR Recruitment Assistant

Posted 7 days ago

🔍 Cleaning or Facility Services

🏢 Company: Virtual Staff 365

🔧 Requirements

1–3 years of experience in HR recruitment, onboarding, or HR administration.
Strong communication and interpersonal skills.
Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams).
Strong attention to detail and ability to manage multiple recruitment tasks.
Experience using HR software such as Employment Hero or similar (preferred).
Ability to work independently with minimal supervision.
Strong organisation and time management skills to meet deadlines.
Experience working as an administrator or virtual assistant in a cleaning or facility services company is a plus.
Experience supporting Australian clients is highly desirable.

💡 Responsibilities

Assist the HR Coordinator in posting job advertisements and managing job board listings.
Screen resumes and shortlist candidates based on job requirements.
Schedule interviews and coordinate with hiring managers and candidates.
Follow up on interview feedback and next steps.
Maintain communication with candidates throughout the hiring process.
Prepare employment contracts and new hire documentation.
Ensure completion of pre-employment checks and certifications.
Follow up with new hires on onboarding requirements.
Assist in setting up system access and HR documentation for new employees.
Maintain recruitment records and HR databases.
Track HR compliance, ensuring documentation is up to date.
Assist in monitoring HR metrics such as time-to-fill, headcount, and turnover rates.
Generate reports on recruitment status and onboarding progress.
Support the HR Coordinator in refining recruitment workflows for efficiency.
Provide administrative support to the HR team on recruitment and general HR matters.
Follow up with hiring managers and employees on outstanding HR tasks.

Posted 7 days ago

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🔥 Virtual Medical Assistant (Endocrinology) - US Healthcare | Permanent WFH

Posted 7 days ago

📍 United States

🧭 Full-Time

🔍 Healthcare

🏢 Company: BizForce👥 1-10 Business Development Business Information Systems B2B Information Technology Software

🔧 Requirements

Minimum 3 years of experience as a Medical Assistant
Strong understanding of endocrinology
Experience with NEXTGEN EHR
Proficient in patient management software

💡 Responsibilities

Review and interpret medical charts
Manage referrals in the system
Maintain electronic medical records (EMRs)
Handle telehealth scheduling
Communicate directly with patients

Posted 7 days ago

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🔥 Assistant Controller - Remote Opportunity

Posted 7 days ago

📍 United States

💸 60000.0 - 80000.0 USD per year

🔍 Accounting

🏢 Company: Fine Point Consulting👥 11-50 Accounting Consulting Human Resources

🔧 Requirements

Minimum of 3 years of accounting experience, preferably in a client-service or outsourced accounting environment.
Strong skills in Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort working in a paperless environment.
Ability to interpret financial data and provide meaningful insights.
Strong interpersonal skills with the ability to effectively communicate financial concepts to clients.

💡 Responsibilities

Review financial reports prepared by Accounting Managers to ensure accuracy, compliance, and clarity.
Develop strong, professional relationships with assigned clients, serving as a trusted advisor on financial matters.
Assist clients with budgeting, forecasting, cash flow management, and the development of key performance indicators (KPIs).
Prepare and review financial dashboards, critical success factors (CSFs), and other management reports to support informed decision-making.
Implement and maintain financial controls to mitigate risk and enhance reporting accuracy.
Work closely with the Fine Point Consulting team to support client needs, provide mentorship, and ensure seamless financial operations.

Microsoft Power BI Financial Management Communication Skills Analytical Skills Microsoft Excel Accounting Microsoft Office Suite Excellent communication skills MS Office Reporting Client relationship management Budgeting Relationship management Risk Management Financial analysis Data analytics Bookkeeping

Posted 7 days ago

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🔥 Administrative Assistant

Posted 8 days ago

📍 Philippines

🏢 Company: Staff4Me

🔧 Requirements

Bachelor’s degree required.
Minimum of 3 years of proven experience as an Administrative Assistant or in a similar role. (Must Have)
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and CRM systems. (Must Have)
Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines. (Must Have)
English proficiency, with excellent written and verbal communication skills.
High attention to detail and accuracy in data entry and administrative tasks.
Ability to work independently and collaboratively in a team environment.
Strong interpersonal skills and a professional demeanor.
Ability to maintain confidentiality and handle sensitive information with discretion.
Proficiency in email communication and management.

💡 Responsibilities

Perform accurate and timely data entry, ensuring all information is up-to-date and correctly recorded.
Manage and maintain schedules, appointments, and travel arrangements for team members.
Prepare and edit documents, reports, and presentations using Microsoft Office Suite (Excel, Word, PowerPoint).
Assist in organizing meetings, conferences, and events, including booking venues, arranging catering, and coordinating schedules.
Maintain and update CRM systems, ensuring client information is current and accurate.
Handle phone calls and emails, providing excellent customer service to clients and internal team members.
Reconcile commission statements monthly by entering data from received statements into the Green Tree Commission statement format.
Support the finance department by processing invoices, expense reports, and other financial documents.
Follow up on quotes and manage multiple incoming quotes weekly.
Assist in special projects and perform other administrative tasks as assigned.
Schedule, follow up, and coordinate events as needed.
Maintain and update the case board, ensuring all options and pricing are accurate and up to date.

Posted 8 days ago

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🔥 Virtual Assistant - Administrative Assistant (w/ law background)

Posted 10 days ago

📍 Brazil, Argentina, Belize, Guyana, Panama

🧭 Full-Time

💸 4.0 - 12.0 USD per hour

🔍 Virtual Assistance

🏢 Company: We Clone You👥 1-10 Virtual Workforce Consulting Software

🔧 Requirements

Minimum of 3 years experience as an Executive/Administrative Assistant
Bachelor's degree in Law is a plus
Experience with business law and/or compliance
Proficient in Microsoft Office Suite
Excellent written and verbal communication skills
Strong organizational and time-management skills

💡 Responsibilities

Assist lawyers with administrative tasks such as drafting correspondence and managing calendars
Conduct legal research and gather relevant information for cases
Prepare and proofread legal documents, including briefs and contracts
Manage client communications and inquiries professionally
Maintain accurate records of legal documents
Coordinate meetings and travel arrangements for lawyers
Handle confidential information with discretion

Attention to detail Time Management Compliance Microsoft Office Suite

Posted 10 days ago

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🔥 Administrative Assistant

Posted 10 days ago

📍 United States, Canada

🧭 Full-Time

🔍 Biopharmaceutical

🏢 Company: Disc Medicine👥 51-100💰 $225,500,000 Post-IPO Equity about 1 month agoPharmaceutical Biotechnology Therapeutics Medical Health Care

🔧 Requirements

Bachelor’s degree
2–4 years of administrative experience
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite
Strong organizational and time-management abilities
Keen attention to detail

💡 Responsibilities

Provide direct administrative assistance to key leaders
Schedule and manage calendars for executives
Arrange travel logistics
Order and maintain office supplies and inventory
Greet visitors and handle meeting setups
Assist in organizing corporate events
Collaborate with HR on branded swag inventory
Support leadership and various departments as needed

Communication Skills Attention to detail Organizational skills Time Management Microsoft Office Suite

Posted 10 days ago

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