HR Recruitment Assistant

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Requirements:

• 1–3 years of experience in HR recruitment, onboarding, or HR administration.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams).
• Strong attention to detail and ability to manage multiple recruitment tasks.
• Experience using HR software such as Employment Hero or similar (preferred).
• Ability to work independently with minimal supervision.
• Strong organisation and time management skills to meet deadlines.
• Experience working as an administrator or virtual assistant in a cleaning or facility services company is a plus.
• Experience supporting Australian clients is highly desirable.

Responsibilities:

• Assist the HR Coordinator in posting job advertisements and managing job board listings.
• Screen resumes and shortlist candidates based on job requirements.
• Schedule interviews and coordinate with hiring managers and candidates.
• Follow up on interview feedback and next steps.
• Maintain communication with candidates throughout the hiring process.
• Prepare employment contracts and new hire documentation.
• Ensure completion of pre-employment checks and certifications.
• Follow up with new hires on onboarding requirements.
• Assist in setting up system access and HR documentation for new employees.
• Maintain recruitment records and HR databases.
• Track HR compliance, ensuring documentation is up to date.
• Assist in monitoring HR metrics such as time-to-fill, headcount, and turnover rates.
• Generate reports on recruitment status and onboarding progress.
• Support the HR Coordinator in refining recruitment workflows for efficiency.
• Provide administrative support to the HR team on recruitment and general HR matters.
• Follow up with hiring managers and employees on outstanding HR tasks.