Administrative Assistant (Event Partnerships + Speakers)

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Requirements:

• At least 2 years of experience in an administrative role, ideally within a fast-paced environment.
• Strong proficiency in Google Suite, especially spreadsheets for tracking events and budgets.
• Excellent written communication skills in English, with the ability to collaborate across global teams.
• Quick to learn new tools, systems, and workflows.
• Demonstrated experience in customer-facing roles, with a high degree of independence.
• Ability to prioritize tasks, multitask effectively, and work under pressure.
• C1 or C2 proficiency in English, allowing for effective communication in a global work environment.
• Comfortable working from home with your own equipment and a reliable internet connection.
• Familiarity with virtual event platforms and experience managing events remotely.
• Experience with SaaS companies is a plus.
• Knowledge of budget tracking for event logistics and financial oversight.

Responsibilities:

• Coordinate logistics for virtual and in-person speaker engagements.
• Manage speaker scheduling, contracts, and communication.
• Ensure speakers have the necessary resources, materials, and technology.
• Provide pre-event and live-event support, troubleshooting issues as needed.
• Collect feedback and track speaker performance metrics post-event.
• Assist in onboarding new partners, managing agreements, and tracking deliverables.
• Maintain partner database and ensure accurate records of partnerships.
• Support marketing efforts for partner-driven initiatives.
• Act as a liaison between partners and internal teams to facilitate collaboration.
• Monitor partnership success metrics and provide quarterly reports on engagement.
• Manage calendars, emails, and documents related to speaker and partner programs.
• Assist with event coordination in relation to speakers and partners, including venue logistics and travel arrangements.
• Support budget tracking and invoice processing for speakers and partners.
• Research and recommend new tools or processes to improve efficiency.