Manager, Financial Operations

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Requirements:

• Minimum of 3-5 years of accounting experience, familiarity with basic accounting principles, and 2 years of supervisory experience required.
• Knowledge of banks, banking systems, and cash management required.
• Working knowledge, preferably advanced expertise of Microsoft Office Suite software.
• Proficiency within thirty (30) days of employment on the following software systems (training to be provided by BBBSA): Sage Intacct, Bill.com, Datarails, and Martus software.
• Working knowledge of these systems is considered a plus.
• Certifications required within 1 week of employment (to be provided by BBBSA): Udemy’s and Sage Academy financial-related courses.

Responsibilities:

• Oversee the Accounts Payable (AP) function, including invoice processing, matching documentation, and ensuring timely and accurate payments to vendors/agencies by utilizing the provided A/P software.
• Supervise the AP team, providing guidance, training, and regular performance feedback and assessments.
• Review and approve vendor invoices, credit card expense reports, and pass- through payment requests for accuracy and compliance with company policies.
• Monitor and manage 1099s, vendor relationships, addressing inquiries and resolving any discrepancies.
• Collaborate with other finance/accounting department staff to streamline the procure-to- pay process and optimize vendor terms.
• Lead the Accounts Receivable (AR) function, including monthly invoicing, cash application, and collection activities by utilizing the provided A/R software.
• Supervise the AR team, providing guidance, training, and regular performance feedback and assessments.
• Review and approve Big Brothers Big Sisters (BBBS) agency invoices, credit memos, and adjustments to ensure accuracy and adherence to established guidelines.
• Oversee the cash application process, ensuring accurate and timely posting of agency payments.
• Collaborate with appropriate departments to resolve billing and collection issues and foster positive customer relationships.
• In partnership with the Resource Development (RD) department, reconcile revenue between Intacct and CRM systems.
• Monitor daily cash flow to ensure adequate liquidity for operational needs while optimizing cash balances across accounts.
• Generate regular AP and AR reports, analyze trends, and provide insights to senior management.
• Assist in month-end and year-end closing processes, including account reconciliations, journal entries related to AP and AR transactions, and cash forecasting for future periods. Relevant accounts include receivables and deferred revenue, allowance for doubtful accounts, accounts payable, and operating bank accounts.
• Ensure compliance with accounting standards and internal controls in all AP and AR activities.
• Identify opportunities to enhance AP and AR processes, automation, and efficiency.
• Implement best practices to minimize errors, reduce processing time, and optimize working capital management.
• Assist with annual audit and PBC schedules.
• Lead, motivate, and develop the AP/AR team, fostering a collaborative and high- performance work environment.
• Provide guidance on complex transactions, escalate issues as needed, and facilitate cross- functional collaboration.