Transaction Coordinator/Assistant (for an agent/broker)

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Requirements:

• Experience in real estate transaction coordination, administrative support, or assistant roles.
• Knowledge of real estate contracts, escrow, title processes, and compliance requirements.
• Proficiency in MLS, CRM systems, DocuSign, Dotloop, Skyslope, Google Workspace, and Microsoft Office.
• Strong attention to detail, organization, and time management skills.
• Excellent communication and customer service abilities.
• Ability to work independently, prioritize tasks, and meet deadlines.

Responsibilities:

• Manage real estate transactions from contract to closing, ensuring all deadlines and requirements are met.
• Prepare, review, and submit real estate contracts, disclosures, and agreements.
• Coordinate with buyers, sellers, title companies, lenders, inspectors, and other stakeholders.
• Track key deadlines and ensure all necessary paperwork is completed on time.
• Schedule inspections, appraisals, and closings while keeping all parties informed.
• Maintain accurate transaction records in CRM and transaction management software (e.g., Dotloop, Skyslope, DocuSign).
• Ensure compliance with real estate laws, brokerage policies, and contract requirements.
• Assist with listing coordination, including uploading property details to MLS and marketing platforms.
• Provide administrative support to the agent/broker, including email management, client follow-ups, and data entry.
• Keep clients informed and provide exceptional customer service throughout the transaction process.