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🏖Executive Assistant - Job Code: 30433541957
Posted 2 days agoViewed
💎 Seniority level: Proven experience
🏢 Company: Coconut👥 11-50💰 $569,389 Crowdfunding over 2 years agoAccountingFreelanceFinTechSoftware
🗣️ Languages: English
⏳ Experience: Proven experience
Requirements:
- Tech savvy
- Proven experience as an Executive Assistant, Operations Manager, or similar role.
- Strong proficiency with ClickUp, and email management tools.
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Ability to work independently while maintaining alignment with executive goals.
- Experience working remotely with U.S. - based executives preferred.
Responsibilities:
- Manage inboxes, prioritize emails, and ensure timely responses.
- Organize and maintain calendars, scheduling meetings and appointments.
- Provide daily or weekly summaries of key tasks and priorities.
- Assist with email forwarding and task management using ClickUp.
- Draft high-level memos and weekly updates for teams and brands.
- Act as a liaison between the executive and various stakeholders.
- Oversee ClickUp task management, assigning and tracking tasks across teams.
- Maintain a structured approach to project execution and follow-ups.
- Ensure smooth delegation and workflow by organizing action items effectively.
- Facilitate follow-ups and reminders for critical tasks.
- Manage internal and external communications professionally.
- Support documentation and note-taking for key meetings (using tools like Granola).
- Identify opportunities to automate repetitive tasks and improve workflow.
- Support the executive in developing scalable delegation strategies.
- Provide transparency and feedback to optimize collaboration.
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