Associate Director, Medical Affairs Operations

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Requirements:

• 8+ years of administrative and/or operations experience within the Biotech or similar industry
• Experience working in medical affairs, clinical trial development, and/or research management
• Direct experience in project management with third-party vendors is required
• Direct experience with management of scientific congress activities is strongly preferred, such as management of congress logistics, meeting space planning, consultant contracting, and advisory board logistics planning
• Strong analytical and organizational skills with the ability to focus on detailed information required
• Strong project management skills required
• Strong written and verbal communication skills required, including professional communication with clinicians
• Must be able to manage many diverse projects
• Advanced MS Office skills required

Responsibilities:

• Provide operational expertise overall for Medical Affairs, serving as the go-to person for streamlining processes, identifying gaps, and offering solutions for operational efficiency.
• Develop (or co-develop) appropriate Medical Affairs Operations dashboards to assess progress against objectives, provide accurate and comprehensive tracking, and develop and providing reports to leadership as needed
• Contribute to implementation of new processes and systems on behalf of medical affairs, liaising with third parties and providing training opportunities for internal stakeholders
• Provide support for scientific congresses within the functional area, with oversight to ensure quality of work and appropriate compliance with congress requirements
• With direction from Medical Affairs leadership, liaise directly with scientific congress organizers to help ensure robust representation of 4DMT at scientific meetings
• Manage all operational aspects of congress logistics, including room blocks, registrations, contracting for meeting spaces and associated on-site meeting requirements (food and beverage, A/V, signage etc.)
• Provide logistics support to all Medical Affairs external engagements, including advisory boards
• Utilize internal operating system to own the management of contracts for external consultants for all engagements and for other third-party vendors
• Work with Legal Department and business partners to develop and negotiate payment schedules for Medical Affairs projects
• Assist with other duties related to the operations of Medical Affairs, including facilitation and management of cross-functional work-streams
• Other duties as assigned, nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time