Sales Administrative Coordinator

View full description

Requirements:

• Strong communication, training, and process standardization skills.
• Professional verbal and written communication; understands nuance and adapts communication style based on audience and situation.
• Composure under pressure and good decision-making skills.
• Detail-oriented and driven to deliver work with the highest degree of accuracy.
• Proactively identifies problems and resolves them before they escalate.
• Ability to multi-task with many interruptions while remaining efficient, prompt, and professional; flexibility in changing work priorities at a moment’s notice.
• Strong planning, organizational, time, and project management skills to prioritize and coordinate workflow across multiple projects.
• Advanced proficiency in Microsoft Suite of products (Outlook, Word, PowerPoint, Teams, etc.).
• Ability to maintain confidentiality.
• Bachelor’s degree preferred.
• Experience in a senior administrative role or supporting administrative needs of regional sales leaders and their teams is desired.

Responsibilities:

• Manage new account setups and maintenance through dealerships.
• Obtain approvals and notify Master Data of Triple Crown Authorization.
• Update price lists for area plants, customers, and salespeople.
• Maintain sales assignments for various regions and programs.
• Enter new customer forms and pricing adjustments into E1.
• Calculate credits for dealer rebates and special programs.
• Pull OBI reports, track sales incentives, and process quarterly payments.
• Send new product setup information to the system and price list.
• Process Ariba invoices as needed.
• Prepare monthly regional and area sales and expense reports.
• Manage sales reports for joint ventures, including data analysis for mergers and acquisitions.
• Evaluate joint ventures from a data standpoint.
• Assist in product setup and VIP points assignment for JV Branded Products.
• Merge data from various departments to evaluate company performance.
• Prepare and review monthly sales incentive reports.
• Track growth reports and manage new dealer tracking programs.
• Update monthly reports and sales rosters.
• Communicate with customers via monthly emails.
• Assist with annual calibration processes.
• Manage travel arrangements and calendar scheduling for the Region Director.
• Organize regional and area meetings, including sales, regional, and dealer meetings.
• Provide support for Concur issues and sales-related questions.
• Track supply incentive programs and assist with annual updates.
• Assist in onboarding new sales and LPS personnel.
• Maintain Docu-Sign agreements and prepare bin financing agreements.
• Mentor administrative staff.