2+ years in a fast-paced, high-performance environment—this could be a top-tier consultancy (e.g., McKinsey, Bain, BCG), investment bank (e.g., Goldman Sachs, J.P. Morgan), venture capital/private equity firm, or a high-growth startup.
Excellent written and verbal communication skills with the ability to present insights and influence stakeholders across all levels of the company.
Strong ability to analyze business problems, synthesize insights, and develop actionable recommendations.
Experience in project management and process optimization with a track record of improving efficiency and execution.
A strong understanding of business strategy frameworks, implementation of strategic goals, tracking, and communicating progress.
Data-driven mindset with experience working with a variety of AI tools, Excel/Google Sheets, Slack, Notion, and Miro; SQL proficiency is a strong plus.
A strong executor who not only gets things done but builds systems, processes, and frameworks that scale.
Ability to work cross-functionally and autonomously, driving initiatives with little oversight.
Experience in supporting senior leadership and managing confidential information with discretion.
Highly proactive and self-motivated, with a bias for action and problem-solving.
Comfortable with ambiguity and thrives in a fast-moving, dynamic environment.
Strong attention to detail and organizational skills ensuring nothing falls through the cracks.
Responsibilities:
Act as a key partner to the CEO and COO, ensuring their priorities are executed effectively and efficiently.
Own calendar management, scheduling, and coordination of key meetings with internal and external stakeholders.
Set meeting agendas, run meetings in the absence of the CEO/COO, take minutes, and follow up on actions to ensure accountability and progress.
Manage travel arrangements, expense tracking, and other administrative duties to optimize executive time.
Conduct deep dive analyses into company-wide challenges, using data-driven insights to inform decision-making and improve performance.
Track and enhance key business metrics, ensuring that all departments are set up for success and are accountable for results.
Work closely with the CEO & COO to prepare reports, presentations, and strategic documents for board meetings and company-wide updates.
Support the COO in building scalable frameworks, automation, and best practices to enable Prolific’s rapid growth.
Identify bottlenecks and inefficiencies in current workflows, designing and implementing improvements to enhance productivity.
Develop and maintain project tracking systems, ensuring timely execution and follow-through on key initiatives.
Work closely with Product, GTM, Finance, and other teams to drive strategic alignment and execution.
Support hiring efforts by coordinating recruitment processes and onboarding new team members.
Take on office management duties at Prolific’s new London hub at Kx, ensuring smooth day-to-day operations, maintaining office supplies, and supporting a productive workspace environment.