Proposal Specialist

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Requirements:

• Ability to work both independently and collaboratively with cross-functional teams.
• Ability to work in a fast-paced environment and meet tight deadlines.
• Must be extremely detail-oriented and organized.
• Must have excellent interpersonal and communication skills, both verbal and written.
• Excellent time management skills.
• Must be proficient in using proposal and presentation technologies, including Microsoft Word, PowerPoint, Excel, Adobe Creative Suite (Photoshop, InDesign & Illustrator), Loopio (preferred), or similar tools.
• Ability to write with concise detail yet maintain brevity.
• Ability to translate technical jargon into an easily understandable narrative.
• Ability to build strong relationships both internally and with clients.

Responsibilities:

• Monitor and manage various RFP/Bid portals.
• Find, share, and qualify RFP opportunities that match SIG’s service offerings.
• Input and manage RFP opportunities in Salesforce CRM.
• Schedule kick-off meetings via Teams/Zoom with the proposal project team and leadership to determine and coordinate the response schedule, content responsibilities, and response requirement matrix.
• Develop winning proposals that clearly articulate the company’s overall solution, strategy, and approach to meet the requirements of the RFP.
• Deliver high-quality responses uniquely designed to meet each RFP’s requested requirements.
• Develop, write, edit, and format clear, persuasive, and articulate content of SIG services for proposal responses.
• Translate technical concepts and other ideas into an understandable narrative.
• Apply interpersonal and interviewing skills to gather information from cross-functional teams and SMEs to support proposal response content and development.
• Pay meticulous attention to detail regarding RFP requirements and guidelines to ensure compliance in proposal responses.
• Orchestrate proposal project team scheduling via Teams/Zoom with internal and cross-functional teams, leadership, and SMEs.
• Complete required RFP forms and obtain stakeholder signatures, as needed, using Adobe Acrobat, Salesforce, and Conga Sign.
• Manage an active proposal content library (Loopio), including any deliverables and graphics used in RFP responses.
• Organize and track proposal responses using SharePoint, Loopio, and Salesforce CRM.
• Track submitted responses for updates on status and award.
• Provide regular RFP response statuses and progress to project and cross-functional teams.
• Assist proposal project teams in developing, editing, and formatting PowerPoint presentations.
• Schedule proposal presentation strategy meetings with the proposal project team.
• Schedule and coordinate external client proposal presentation calls as needed.
• Additional responsibilities as required.