Finance & Office Administration Coordinator (004-0093)

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Requirements:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field
• Minimum of 3-5 years of experience in finance administration
• Proven experience with bookkeeping and accounting software, specifically Xero
• Experience with supplier and tender management
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with office management software
• Proficiency in online tools such as Zoho (CRM, Projects etc)
• Experience with expense, roster and timesheet management systems (e.g., Approval Max, Tanda or similar)

Responsibilities:

• Provide Executive Assistant support to the Director of Shared Services
• Prepare payroll and associated responsibilities
• Perform reconciliations and data entry in Xero, including transaction, expense, and invoice coding
• Oversee Accounts Payable (AP) and Accounts Receivable (AR) functions, ensuring timely payments and follow-ups
• Manage and respond to Accounts and Bookkeeper inboxes, liaise with clients and suppliers
• Draft, prepare and manage tender requests and proposals
• Handle general office tasks including ordering supplies and managing inventory
• Support the administrative management of the Corethix platform, including policy uploads and management
• Assist in HR initiatives, including KPI framework and maintenance of position descriptions and employment contracts
• Support recruitment processes, including job advertisements, interview scheduling, and onboarding
• Manage the Monthly Talent Success program