POOLING - Virtual Assistant - Real Estate Focus

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Requirements:

• 1+ years of experience as a Virtual Assistant, with a focus on real estate support
• Familiarity with real estate CRMs and property listing platforms
• Experience with AI tools (ChatGPT, Notion AI, Jasper, etc.)
• Strong skills in project management software (Asana, Trello, ClickUp)
• Excellent English communication skills (written and verbal)
• Strong attention to detail and organizational skills
• Ability to work independently with minimal supervision
• Tech-savvy and comfortable using productivity software (Google Suite, Microsoft Office, Slack, etc.)

Responsibilities:

• Manage and update CRM systems (e.g., Zillow, HubSpot, KVCore, Salesforce)
• Assist with property listings (MLS, Zillow, Redfin, etc.)
• Handle lead generation and follow-ups via email, chat, and phone
• Schedule and coordinate property showings, client meetings, and appointments
• Research property details, market trends, and pricing
• Assist with transaction coordination (e.g., contracts, agreements, and closing documents)
• Maintain and organize property-related documents
• Manage calendars (Google Calendar, Calendly)
• Handle email and inbox management
• Update project management tools like Asana, Trello, or ClickUp
• Conduct data entry and research
• Prepare reports, presentations, and marketing materials
• Provide customer support via email, chat, or phone
• Coordinate with clients, real estate agents, and vendors